Project Coordinator - Facilities Management & Operations

Career Opportunity

Job Title: Project Coordinator
Location: Toronto, ON (Bay St. & College St.)
Structure: Full-Time, On-Site
Industry: Facilities Management and Operations

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Project Coordinator is responsible for overseeing healthcare facility and non-facility related projects and assisting with ad-hoc job scopes stemming from FMO contracts. As needed and as volume increases, the PC may also be responsible for overseeing a team of resources to further coordinate the planning, organizing, directing, controlling, and evaluation of construction projects from start to finish according to schedule, specifications, and budget. Emphasis is placed on scope development, reporting/monitoring progress, planning/scheduling, and dealing with project changes on a Healthcare Facility. Reporting directly into the Projects Team Lead, Project Coordinators will act as the main point of contact in support of projects or assignments specifically serving Black & McDonald’s main FMO service contracts including, but not limited to the following duties:

• Lead the development, implementation, and standardization of project management processes, procedures, and tools to ensure efficient execution of projects and all documentation.
• Plan to execute projects in accordance with Corporate Policy.
• Build and maintain customer and supplier/vendor relationships to enhance competitiveness in the industry and promote good customer relationships.
• Prepare and submit construction project budget estimates.
• Plan and prepare construction schedules and milestones and monitor progress against established schedules.
• Prepare contracts and negotiate revisions, changes, and additions to contractual agreements with architects, consultants, clients, suppliers, and subcontractors.
• Develop and implement quality control programs.
• Represent the company on matters such as business services and union matters.
• Prepare progress reports and issue progress schedules to clients.
• Hire and supervise the activities of subcontractors and subordinate staff.
• Perform sales calls and visits to potential and existing accounts to generate business.
• Review work/contracts/WIP for areas of risk and correct deficiencies.
• Track project status and provide updates to client designates during weekly/bi-weekly/monthly meetings.
• Provide assistance for audits or inspections for items not originally included in the client FMO contract.
• Additional resources may be assigned, directly reporting into this position to further facilitate Projects support (as needed).
• Ensure that required environmental, health and safety, security and quality assurance programs are implemented as per internal/client specific policies and local codes and regulations.
• Provide oversight and technical guidance for scope/quote development.
• Provide assistance with emerging critical responses, on an as-needed basis.
• Perform site inspections in an effort to increase conformance to safe and best work practices.

COMPETENCY REQUIREMENTS

• Strong working knowledge of Microsoft Office 360 suite and PDF editing software.
• Familiarity with Procore is considered an asset.
• Advanced analytical and time management skills.
• Understanding of construction processes and standards, either through work experience or qualifications.
• Understanding of change management processes.
• Outstanding knowledge of building components, construction details and relevant rules, regulations and quality standards.
• Ability to read and comprehend design drawings, documents, and specifications.
• Driven for continuous learning.
• Customer-centered focus.
• Excellent written and oral communication skills.
• Problem solving and innovation skills.

EDUCATION REQUIREMENTS

• University or college degree in electrical engineering, construction engineering technology, construction project management.
• PMP Designation is considered an asset.
• Building Environment Systems (BES) I & II is considered an asset.

WORK EXPERIENCE REQUIREMENTS

• 2-3 years of Project Management and/or Operations Management experience in the construction industry.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Able to travel within the Greater Toronto Area (GTA). Valid driver’s license.
• Security clearance requirements: must be able to get reliability or secret clearance.

Due to many mandatory vaccination requirements at client projects/facilities, the successful candidate may be required to validate full vaccination prior to hire. Further compliance to recommendations outlined by Provincial/Municipal Public Health Organizations, or client specific mandates, which may be subject to change, may also be a requirement of employment.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.