Project Coordinator, EWSWA (24-month contract)

Project Coordinator, EWSWA (24-Month Contract)

Department: Essex-Windsor Solid Waste Authority

Position Type: Temporary, Full-time (35 hrs. / week)

Location: Essex, Ontario (Hybrid)

Posting #: SWA-03-25

Opening Date: March 6, 2025

Internal Closing Date: March 13, 2025

Closing Date: March 30, 2025

Role Snapshot (Our Elevator Pitch!)

Are you a detail-oriented and motivated project professional with a passion for waste management and sustainability? Do you thrive in coordinating projects, engaging stakeholders, and ensuring efficient execution? Join the Essex-Windsor Solid Waste Authority (EWSWA) as a Project Coordinator, where you will play a critical role in the successful launch of the regional Green Bin Program and other waste management initiatives.

Why Work With Us?

The Essex-Windsor Solid Waste Authority (EWSWA) is the governmental agency charged with the responsibility of providing an economical and environmentally conscious integrated solid waste management system for the County of Essex and the City of Windsor. The mission of the EWSWA is to provide programs to manage the solid, non-hazardous waste generated in the County of Essex and the City of Windsor in an environmentally sound manner through processes which include, but are not necessarily limited to reduction, reuse, recycling, composting, and landfilling.

About the Team

As the Project Coordinator, EWSWA, you’ll work closely with the Project Manager and other key stakeholders to support project planning, execution, and monitoring. Your efforts will contribute directly to waste diversion, organics, and sustainability initiatives that benefit the entire region.

Key Responsibilities

As the Project Coordinator, you will be responsible for:

1. Project Coordination and Administration: Assist in planning, scheduling, and executing waste management projects to ensure timely completion. Maintain project documentation, including reports, permits, budgets, and regulatory submissions. Prepare meeting agendas, minutes, and reports while ensuring alignment with project goals. Coordinate with consultants, contractors, and municipalities to facilitate project success. Track deliverables, monitor project performance, and report to the Project Manager. Assist with contract administration, ensuring compliance with policies and service agreements.
2. Engineering and Technical Support: Review technical drawings, specifications, and reports to ensure compliance with project requirements. Assist in the preparation and submission of Environmental Compliance Approvals (ECAs) and permits. Support procurement activities, including preparing Requests for Quotations, Tenders, and Proposals. Provide on-site field support to ensure adherence to safety and regulatory standards.
3. Data Collection and Reporting: Develop tracking systems to measure waste diversion, contamination rates, and program success. Conduct research and data analysis to support waste management improvements. Compile and organize reports, presentations, and grant applications.
4. Stakeholder Communication and Engagement: Liaise with municipalities, vendors, and community partners to ensure project alignment. Assist in the development of public outreach materials and stakeholder communication plans.
5. Logistics and Resource Coordination: Assist in developing training materials and conducting workshops for internal and external stakeholders. Organize training sessions, site visits, and program-related events. Ensure the availability and proper allocation of project resources.
6. Other Duties as Assigned: Perform additional tasks and responsibilities as required.

What You Bring

Education: Bachelor’s degree in Environmental, Chemical, or Civil Engineering, or a related field. Project Management Professional (PMP) Certification is an asset.

Experience and Expertise: 0-2 years of experience in project coordination, waste management, environmental or civil engineering, or a related field. Relevant internships, co-op placements, or volunteer experience will be considered. Experience reviewing and interpreting technical drawings, contracts, and environmental reports. Experience working in a municipal or government setting is considered an asset.

Skills and Abilities: Strong organizational and time management skills. Familiarity with waste management principles, sustainability initiatives, and regulatory requirements. Proficiency in Microsoft Office Suite and project management software. Strong written and verbal communication skills. Detail-oriented with excellent analytical and problem-solving abilities. Ability to work independently and collaboratively within a team. Experience with procurement, contract administration, and budget tracking is an asset.

Other Requirements: Must possess and maintain a valid Class “G” Ontario driver’s license and have access to a personal vehicle for work-related travel within Windsor and/or the County of Essex. Must provide a Ministry of Transportation Driver Abstract (Uncertified). Must provide a Police Information Check (PIC) document. Availability to work weekends and afternoon/night shifts as required.

What We Are Offering

As a CUPE 2974.1 position, this role is on Band 10 with a starting hourly rate of $34.55 (effective April 1, 2025) is just the beginning. The benefit package is second to none and the defined benefit plan of the Ontario Municipal Employees Retirement System (O.M.E.R.S) is a pension system sought by many.

The Application Journey

Your journey starts here. Submit your application online at the Career Opportunities section of our website at www.countyofessex.ca by March 30, 2025. If selected, you will be contacted by our HR team to participate in our hiring process. We believe in a thoughtful and transparent hiring process designed to identify the best candidate for the role while allowing you to learn about us.

Here’s what you can expect:

1. Application Submission: Interested applicants must submit their resume and cover letter through our online application portal at www.countyofessex.ca by March 30, 2025.
2. Initial Screening: Our hiring team will review applications to shortlist candidates whose skills, qualifications, and experience closely match the role’s requirements.
3. Phone Interview: Shortlisted candidates will participate in a 15-minute phone interview to discuss their background, interest in the role, and alignment with our organizational culture.
4. Comprehensive Interview Panel: Selected candidates will participate in a structured interview with representatives from the Essex-Windsor Solid Waste Authority and HR.
5. Offer and Onboarding: If selected, you’ll receive a formal offer outlining the terms of employment. Upon acceptance, our onboarding team will work with you to ensure a smooth transition, including introductions to your team, access to tools and systems, and a comprehensive overview of your first 90 days.

EWSWA embraces diversity and inclusion in our workforce and workplace. EWSWA is committed to building inclusive teams and an equitable environment for people to be themselves. All qualified candidates are encouraged to apply as EWSWA will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process. The County of Essex assists with the recruitment process and administers Human Resource functions on behalf of EWSWA. Information received relating to accommodation will be addressed confidentially. This information can be made available in alternate formats upon request. Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used for the purpose of this employment opportunity only.