Project Coordinator - Events

A WORD ABOUT US

We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 420 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA.

YOUR TEAM

The Events team works in the sports entertainment industry and in brand & event activations, for a variety of customers around the world. They leverage our multimedia toolbox and tacit creative know-how to provide permanent & temporary user experience solutions to enhance fan engagement & experience. Responsive and meticulous, they produce innovative and highly technical creations, often to tight deadlines, reflecting Moment Factory's standards of excellence.

YOUR MISSION

Your main responsibility will be to provide support to the Producers and Associate Producers, as well as to the entire project team. This will involve tracking projects from conception to execution, including administrative tasks, logistics, documentation, communication, etc. To ensure the highest quality of the final product, you will need to synchronize the creation and production process by mobilizing the various resources involved at the right time and ensuring communication between all stakeholders.

• Ensure coordination between the content, innovation, interactive, and environment departments;
• Plan and organize activities and meetings related to the implementation of the project;
• Provide administrative support to the entire project team;
• Ensure proper documentation of the project (note-taking, archiving, etc.);
• Assist with the updating of various tools (budget, timeline, etc.);
• Contribute to improving existing processes, develop and communicate new management tools to the relevant individuals;
• Prepare contracts for freelancers and suppliers using templates;
• Follow up on communications with employees, clients, suppliers, collaborators, freelancers, and stakeholders;
• Assist the team with various accounting-related tasks (expense accounts, invoicing, etc.);
• Ensure effective management of work distribution and the allocation of project hours to meet budget limits;
• Plan and organize travel and transportation for the project team, and prepare related documents (i.e. travel documents, iCal, Visa/B1, ATA Carnet, etc.);
• Perform tasks related to project closure as needed: data archiving, post-mortem, collecting graphic elements for the internal database, and necessary project communication information;
• Execute ad-hoc requests from the Producers and Associate Producers;
• Support Producers in business development.

• College education (DEC) or a Bachelor's degree in project management, communications, visual arts, and/or any other related field;
• 2 to 3 years of experience in a coordination and/or project management role;
• Fluency in French and English, both spoken and written (you will regularly communicate with English-speaking clients in this role);
• Proficiency in iWork, Office Suite, and Google Workspace;
• Experience working in an artistic environment related to Moment Factory's fields of activity: multimedia environments, audiovisual production, architecture, events, etc., is a plus.

• Autonomy, initiative, attention to detail, adaptability, and strong organizational skills;
• Proven ability to manage multiple projects simultaneously, work under pressure, and collaborate in a team;
• Strong attention to detail, good priority management, and resourcefulness;
• Good communication and customer service skills;
• Comfortable handling clerical/administrative tasks.

• Flexibility in working hours is required;
• Occasional travel may be necessary.

• Hybrid work mode to optimize work-life balance;
• Group insurance benefits for you and your family;
• Wellness account, allowing you to claim personal expenses up to $250 per year;
• $110 inspiration account;
• Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family;
• 5 paid sick days per year;
• Personalized training and skills development plan through the MF School;
• Daily meals at a cost of $7, snacks and coffee available at all times;
• MF Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.)

If you think this position is for you, we invite you to apply now. Unfortunately, we will not be able to follow up with each candidate, so we will only contact the selected individuals. Thank you for considering a career at Moment Factory. We are looking forward to meeting you!