Project Coordinator, Acquisitions and Business Development

Short Summary

The Project Coordinator, Acquisitions & Business Development coordinates and administers acquisition and business development activities and tasks to support the Acquisitions & Business Development team, enabling them to focus more broadly on the fulfillment of the vision, strategy and plans. The Project Coordinator adds value primarily by managing the flow of written and verbal correspondences and by researching, analyzing and processing documents to advance and maintain momentum. The Project Coordinator is a pivotal member of the team, performing a broad range of tasks and activities in support of the acquisitions and business development function.

The Project Coordinator contributes directly to the profitability of CLC by supporting the proactive identification, assessment, and completion of property acquisitions from federal departments, agencies and Crown corporations in order to facilitate CLC’s value-add land development process.

Job Description

• Participates in development of acquisition strategies (timing, conditions, obligations, etc).
• Participates in all activities associated with moving properties through the acquisition process to closing as well as post acquisition matters such as leaseback obligations and promissory note repayments.
• Participates in the drafting of submissions to obtain the required approvals for acquisitions from President/CEO or Board.
• Prepares and maintains acquisitions documents such as acquisitions listings, information documents for custodians, CLC’s internal acquisitions process document and CLC Property Binder.
• Key contributor to building relationships with Indigenous Peoples across Canada in the context of the acquisition of surplus property from the Government of Canada and business development.
• Drafts key messaging for use in communications with Indigenous groups.
• Provides procurement and administrative support in the context of acquisition of surplus property from the Government of Canada and business development.
• Prepares and administers technical documentation, including Request For Proposals (RFPs).
• Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status.
• Participates in agreements of purchase and sale, as well as other legal agreements relating to the acquisition of surplus property from the Government of Canada and business development.
• Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.
• Prepares summaries for senior management approvals.
• Collaborates with legal counsel, providing information for closing, i.e. seller details, property tax adjustments, proper execution of closing documents (transfer deed) according to CLC’s Delegation of Authority, adjustments for closing.
• Finalizes closing documentation (i.e. ensures receipt of fully executed documents related to the closing).

Qualifications

• Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields: engineering, architecture, urban planning, or other construction / development related fields and/or significant related experience required.
• Three to five years of experience with the federal disposal process, and or experience in land development and/or construction.
• Good knowledge of the federal government, its sensitivities and its workings, particularly the federal real property policy framework (Treasury Board policies, directives, standards, guidelines and related government legislation).
• Good knowledge of roles of departments, Public Services and Procurement Canada and central agencies with respect to the management of real property, in particular disposal.
• Knowledge of and experience with governmental processes, policy and program requirements.
• Project management or contract management training and/or experience.
• Bilingualism (English/French).
• Advanced knowledge of Microsoft Suite.
• Working knowledge of Microsoft Project, an asset.

Working Conditions

• Able to work under pressure to meet tight deadlines, conflicting demands, frequent interruptions, and heavy work loads.
• Working in an office environment.
• Light to infrequently moderate physical effort; Requires handling of light and moderate weight objects including office equipment and other office supplies.