Project Coordinator

– Waterloo, ON

Hiring Manager: Colin Dickson

TEP Canada is seeking a full-time employee as a Project Coordinator, based in our Waterloo, ON office. TEP Canada offers a comprehensive benefits package including medical and dental insurance, paid vacation, and RSP matching that will truly assist you in planning for the future. TEP Canada believes in rewarding its employees' hard work and providing a rich learning environment. TEP Canada also formally reviews base salary and performance bonus annually.

Summary

The preferred candidate will be responsible for working with Project Managers and teams to ensure successful task execution and delivery. The incumbent will keep the team organized so that field work can be performed in a cost-efficient and timely manner.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills And Abilities

• Diploma in business administration or equivalent;
• Skilled in organizing resources, establishing priorities, and working effectively at all levels in a collaborative team environment with Project Managers and project teams;
• Proficiency with Microsoft Office & Google Suites;
• Microsoft Excel: Possess strong quantitative skills with ability to design moderately complex spreadsheet solutions and database queries;
• Good analytical skills to compile information into useful reports and presentations;
• Demonstrate the ability to manage time effectively, work on multiple projects and meet stringent deadlines by setting priorities to achieve project goals;
• Sustain a balance of quick, but accurate, work completion (attention to detail is imperative);
• Have proactive and thorough follow-through skills;
• Ability to develop creative solutions to complex problems;
• Ability to manage multiple priorities and pivot between tasks effectively;
• Effectively communicate with all layers of stakeholders;
• Be self-motivated and able to work both independently to complete tasks and respond to department requests as well as collaborating with others to utilize resources and knowledge in identifying high quality solutions;
• Required travel for meetings and site visits;
• Maintain confidentiality;
• Canadian resident with necessary permit or citizenship to work in Canada;
• Adhere to all company and industry standard/regulations/safety practices.

Essential Functions

• Collect and verify data from contractors to generate reports for upper management;
• Provide timely status updates and produce accurate forecasting to the Project Manager and project teams as required;
• Identify opportunities for process improvements and efficiency gains;
• Resolve and/or escalate issues in a timely fashion for successful completion of project;
• Serve as primary POC with external vendors on technical project matters;
• Maintain and update company databases/trackers;
• Coordination and tracking of contracts, POs, submittals, and complete project close-out tasks;
• Attend status meetings and present site status reports;
• Other duties as required.

Physical Demands and Work Environment
Work is performed in climate-controlled office environment. Employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, speak, and hear.