Project Coordinator

TKI Construction is a general contractor located in the beautiful Okanagan valley. We specialize in commercial and institutional construction. We pride ourselves in creating a cohesive team environment where all employees are valued and have the opportunity for growth and advancement. We are seeking a full-time Project Coordinator to join our fast-growing, dynamic team. The ideal candidate will have at least 2 to 3 years of experience in a Project Coordinator role and will have worked on various types of commercial projects.

POSITION SUMMARY

The Project Coordinator's primary responsibility is to assist the Project Manager with scheduling, change orders, progress billings, site meetings, and meeting minutes, the issuance of contracts and any other tasks that contribute to the successful completion of projects. The Project Coordinator also assists the estimator with the bid process, preparing tender submissions, and estimating. The successful candidate will also have the opportunity to run small jobs of their own.

ESSENTIAL FUNCTIONS

1. Assist in the management of the project.
2. Assist the estimator in the tendering process and in preparation of estimates and tender submittals.
3. Assist in management of all aspects of projects, including scheduling, cost-coding, and safety reporting.
4. Responsible for coordination of project documentation, which includes, but not limited to: meeting minutes, change orders, site instructions, Shop Drawings and Drawing Log, draft Progress Claims, field notices.
5. Set up and maintain project reporting procedures: cost reports, project status reports, shop drawings.
6. Maintain accurate and up-to-date logs (RFI, submittals, site instructions), track responses and advise stakeholders.
7. Establish effective on-site communications and progress reporting with subtrades and clients.
8. Prepare trade contracts with the desired scope of work for Project Manager’s review.

RESPONSIBILITIES

1. Organizing, attending and participating in stakeholder meetings.
2. Documenting and following up on important actions and decisions from meetings.
3. Preparing necessary presentation materials for meetings.
4. Ensuring project deadlines are met.
5. Determining project changes.
6. Providing administrative support to the project team as needed.
7. Undertaking project tasks as required.
8. Developing project strategies.
9. Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

QUALIFICATIONS

1. Post secondary education in a construction related field is preferred.
2. Minimum three (3) years of commercial or multi-family construction experience.
3. Able to read blueprints, schematics, field drawings and plans is an asset.
4. Exceptional verbal, written and presentation skills.
5. Ability to work effectively both independently and as part of a team.
6. Competency in Microsoft applications including Word, Excel, and Outlook.
7. Experience using MacOS and Autodesk is an asset.
8. Knowledge in file management, transcription, and other administrative procedures.
9. Ability to work on tight deadlines.

Job Types: Full-time, Permanent

Pay: $70,000.00-$85,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Kelowna, BC V1X 3M8: reliably commute or plan to relocate before starting work (required)

Experience:

• Project Coordinating: 2 years (required)

Language:

• English (preferred)

Work Location: In person