Project Assistant

Job Title: Project Assistant
Location: Rothesay, NB
Shift/Hours: Full and Part Time Availability
Pay Rate: $17 - $25/Hour

Assignment Information:
Advantage Personnel is seeking a project assistant dedicated to ensuring public safety and upholding the law within our community. Our team is looking for a highly organized and detail-oriented Project Assistant to support various projects while maintaining the highest level of confidentiality.

If you are a motivated and detail-oriented individual who values confidentiality and integrity, we encourage you to apply!

Position Overview:

The Project Assistant will play a crucial role in supporting the planning, execution, and monitoring of projects within the law enforcement office. This position requires a proactive individual who can manage multiple tasks, communicate effectively, and handle sensitive information with discretion.

Key Responsibilities:

1. Assist in the planning, execution, and monitoring of projects within the office.
2. Organize project meetings, prepare agendas, and take minutes to ensure all action items are documented.
3. Maintain and organize project-related documents, ensuring that all files are up-to-date and accessible.
4. Handle sensitive and confidential information, adhering to all legal and organizational confidentiality protocols.
5. Input and manage data related to projects using various software and databases.
6. Prepare reports and presentations for project updates, ensuring accuracy and clarity.
7. Serve as a point of contact for project-related inquiries, directing communications appropriately.
8. Collaborate with internal teams and external stakeholders to facilitate project objectives.
9. Uphold the highest standards of confidentiality regarding sensitive law enforcement information and data.
10. Ensure compliance with all legal, regulatory, and organizational policies related to data protection.
11. Provide general administrative support to the project team, including managing correspondence and maintaining schedules.
12. Assist with budget tracking and expense reporting related to projects.

Qualifications/Requirements:

1. High school diploma required; post-secondary education in administration, criminal justice, or a related field is preferred.
2. Previous experience in a project support or administrative role, preferably within a law enforcement or government setting.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management software.
4. Strong understanding of the importance of confidentiality, particularly in handling sensitive law enforcement information.
5. Exceptional attention to detail and accuracy, with a commitment to producing high-quality work.
6. Strong organizational and time-management skills with the ability to prioritize tasks effectively.
7. Excellent verbal and written communication skills; ability to interact professionally with a diverse range of stakeholders.
8. Capable of identifying challenges and proposing effective solutions within project parameters.
9. Ability to work independently and collaboratively as part of a team.

Attire:

Business Casual
Polished but comfortable. No stained, damaged/torn, overly tight, or revealing clothing. Please avoid bright/neon colors, extreme patterns, mismatched, and clashing items.