Project Assistant

Project Assistant

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Job Responsibilities:

• Prepare and collect monthly client billings (accounts receivable).

• Review incoming supplier and subcontractor invoices for accuracy and coding.

• Process supplier and subcontractor invoices in OnBase and Viewpoint accounting systems.

• Prepare subcontract documents and work with subcontractors to collect and update subcontract documents as required.

• Process receiving of goods from packing slips received from site.

• Assist with preparation and distribution of reports as required.

• Correspond with clients and subcontractors via email and phone.

• Provide other administrative support by operations staff and project teams.

• Other duties as required, including regular front desk reception relief coverage and vacation coverage for other administration staff.

What We Are Looking For:

• Experience working in the construction industry considered an asset.

• Experience with OnBase and/or Viewpoint Accounting System would be considered an asset.

• Intermediate level computer skills, including Microsoft Office.

• Excellent communications skills, customer service oriented and a team player.

• Ability to manage a large volume of work and can consistently meet deadlines while ensuring high attention to detail and accuracy.

• Ability to forge, grow and maintain positive relationships with multiple groups.

• Strong written and oral communication skills.

• Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment.

• Ability to work within tight deadlines and prioritization of work to achieve them.

• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.