Project Archivist - Office Assistant C

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Hiring Unit: Library - Collections

Job Title: Project Archivist - Office Assistant C

Reports to: Associate Librarian

Hour of work: 28 hours

Hourly Rate: $30.00

Classification: AMUSE C

Duration: 3 months - soon as possible

Summary:

The Osler Library of the History of Medicine is looking for a Project Archivist for a flexible, short-term contract of approximately 3 months. The role involves reviewing the American Osler Society (AOS) fonds and related fonds for accruals. The archivist will ensure metadata accuracy, address privacy concerns, and examine the classification system and records management guidelines currently applied to the AOS fonds.

Main responsibilities and duties:

• Consolidates and enhances existing legacy archival metadata.
• Reviews the classification system applied to the American Osler Society (AOS) Fonds.
• Develops records management schedule for the AOS.
• Liaises with McGill Records Management and conducts a literature review to determine appropriate records management practices.
• Collaborates with American Osler Society secretary to ensure compliance with records management requirements and assists in implementation, as needed.
• Assesses existing holdings for the American Osler Society fonds and personal fonds of associated American Osler Society members, processes new accruals, and updates finding aid as required.
• Uses AtoM to perform reference duties regarding the American Osler Society fonds and related fonds as necessary.
• Works independently and collaboratively with library staff and external groups.

Other qualifying skills and/or abilities:

Master’s degree in Archival Studies or Library Science in progress. Relevant coursework in archives and/or records management and some field experience required. Strong attention to detail and exceptional organizational skills. Strong knowledge of relevant archival metadata standards (particularly RAD). Previous experience with archival processing and finding aid preparation in RAD. Familiarity with archival management software (AtoM) is an asset. Knowledge of records retention schedules and classification. Familiarity with management of and practices around personally identifiable information. Proficient in English with strong written communication skills; fluency in French is considered an asset. Ability to work independently and in a team.

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.