Project Administrator - Entry Level

Introduction

At IBM, we know that transformation drives change, and it is in our DNA to continuously transform. Our Business Transformation Consultants help drive large scale change that spans IBM business units and geographies. As a part of this team, you will have the unique opportunity to be a part of driving IBM’s ongoing transformation as a company that continuously innovates and leads the market.

Your role and responsibilities

This role provides project support through ownership and management of project documentation and facilitation of project team communications. A Project Administrator sets up the project control book, enters data, tracks issues and changes, produces status reports and handles financial and procurement transactions. They support general contract management through asset management, audit readiness, financial process support, issues management, measurements reporting, project plan execution and, where applicable, request for service. They work under the direction of the Project Manager to assist in driving projects to successful completion.

Required technical and professional expertise

1. Agile Project Management
   Basic understanding of agile tools, documents, and reporting.
   Familiarity with agile project management methods and team roles.
2. Collaboration
   Ability to work collaboratively and understand its impact on organizational success.
   Experience contrasting collaborative and competitive operating styles.
3. Contract Management and Administration
   Knowledge of contract administration reports, protocols, and procedures.
   Understanding of managing and maintaining existing contracts.
4. Effective Communication
   Strong verbal and written communication skills.
   Awareness of non-verbal cues and their impact on messaging.
5. Establishing and Maintaining Trust
   Ability to build trust and act as a trusted advisor.
   Commitment to meeting business promises and pursuing continuous learning.
6. Flexibility and Adaptability
   Comfort with change, uncertainty, and new ways of working.
   Demonstrated ability to adapt to evolving situations.
7. Growth Mindset
   Proactive in accessing learning resources and seeking help when needed.
   Commitment to continual learning and skill development.
8. Managing Change
   Ability to adapt to change initiatives and apply continuous improvement principles.
   Willingness to seek clarity during ambiguous situations.
9. Problem-Solving
   Familiarity with problem-solving techniques and escalation practices.
   Disciplined approach to analyzing and resolving issues.
10. Interpersonal Relationships
    Strong interpersonal skills and ability to resolve conflicts.
    Understanding of social capital and maintaining positive working relationships.
11. Initiative
    Demonstrated ability to take initiative in professional or personal contexts.
    Understanding of environments that foster motivation and initiative.
12. Results Orientation
    Ability to meet deadlines and deliver results within financial measurement periods.
    Proactive in seeking resources to achieve objectives.
13. Technical Skills
    Basic understanding of domain-specific concepts and principles.
    Willingness to engage in tasks and projects to grow technical capability.