Project Administrator

Your Key Responsibilities:

• Project Support: Provide timely and effective administrative support to the Project Management team to ensure projects are completed efficiently and on schedule.
• Vendor Management: Issue Purchase Orders to vendors and manage the approval of vendor invoices to keep the project on track.
• Internal Coordination: Follow up on internal tasks and communications, ensuring all parties are aligned and projects stay on schedule.
• Collaborative Project Delivery: Work closely with the PM team to coordinate all project-related administrative duties, contributing to the seamless delivery of projects on time and within budget.
• Logistics Coordination: Organize couriers, shipments, and manage logistics to ensure materials and resources are delivered on time.
• Data Entry & System Management: Enter project quotes into our ERP system, ensuring accuracy and smooth integration of data.
• Survey & Installation Coordination: Assist in coordinating surveys and installations, ensuring each step is aligned with project timelines.
• Process Improvement: Identify areas for process improvement and internal control enhancements to increase project efficiency.
• Information Management: Manage the flow of information, ensuring incoming requests are handled appropriately and efficiently.
• Meeting Support: Take minutes at project meetings and provide clear summaries with actionable items to the relevant parties.

What You Bring to the Role:

• Experience: 2+ years in an administrative role, with strong organizational skills and a proven ability to multitask.
• Tech-Savvy: Advanced proficiency with Microsoft Office Suite. Experience with ERP systems is a plus (training will be provided).
• Communication: Strong communication and documentation skills, with the ability to manage both internal and external correspondence effectively.
• Detail-Oriented: Exceptional attention to detail and accuracy in all tasks, especially in data entry and document management.
• Time Management: Excellent time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Collaboration: Ability to work effectively with a wide range of stakeholders, including internal teams, general contractors, developers, and external clients.

Why Twilight?

• Competitive Compensation: We offer a competitive wage and comprehensive benefits package.
• Health Benefits: Group Health Benefits, along with an Employee and Family Assistance Program to support your well-being.
• Retirement Planning: Group RRSP Matching Program to help you plan for the future.
• Team-Centric Culture: Join a positive, growth-oriented team where collaboration and creativity are encouraged. Enjoy quarterly company events to foster team bonding and fun.
• Career Growth: At Twilight, we are committed to your professional development and growth—learn new skills, take on new challenges, and thrive in your career.

Who Thrives at Twilight?