Program Coordinator

Ace is looking for an organized, professional problem solver to join our team as a Program Coordinator. As Program Coordinator, you will be required to complete data entry, program maintenance/creation, assist in event planning, and other administrative tasks that are identified.

ROLE AND RESPONSIBILITY

1. Create practice schedules for the club;
2. Manage and maintain an accurate list for all participants within multiple programs;
3. Reach out and collect all forms, waivers and follow up on payments for programs;
4. Order clothing and equipment;
5. Communicate with Coaches and Parents regarding scheduling and Tournaments;
6. Work closely with the President to assist in program creation and Management;
7. Manage the Ace Club athlete database to ensure up-to-date and accurate information;
8. Assist in the planning of Ace events, fundraisers, travel and tournaments;
9. Develop new forms and tracking sheets where gap is identified;
10. Register athletes within the provincial registration program (once a year only);
11. Facilitate and implement mini-aces programming in new areas within Alberta (possible bonus attached);
12. Apply for all applicable grants to benefit all Ace programs.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

2 years of Administration experience;

Experience within a sports club is required.

SKILLS

1. Excellent interpersonal communication;
2. Ability to effectively multitask;
3. Proficient in Word, Excel, PowerPoint, and other basic computer systems;
4. Time management and organization;
5. Innovator;
6. Detail oriented.

ADDITIONAL NOTES

This position is exciting and evolving. An evaluation at 3 months of employment will determine if additional responsibilities can be managed and grown. This position is subjected to a 6-month probationary period.

Job Type: Part-time

Pay: $15.00-$20.00 per hour

SCHEDULE

• Monday to Friday
• Weekends as needed

Work Location: In person