Program Assistant, Director's Office, Facilities, Operations & Maintenance

Job Description

JOB TITLE: Program Assistant, Director's Office, Facilities, Operations & Maintenance

DEPARTMENT: Public Works & Engineering

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Temporary 4-months

HOURS OF WORK: 35-hour workweek

LOCATION: Hybrid Model – when working onsite, you will report to the location of West Tower

HOURLY RATE: $21.48

JOB TYPE: Management and Administration

POSTING DATE: January 13, 2025

CLOSING DATE: January 31, 2025

AREA OF RESPONSIBILITY:

Reporting to the Director’s office, this position will assist with the implementation of special projects and support key business initiatives for Facilities Operations and Maintenance (FOM). The role involves exercising judgement to resolve matters that may be political and sensitive in nature, assisting with projects from inception to execution, conducting continuous and effective research, collaborating with stakeholders, and providing recommendations to the leadership team. The student will assist and support project management efforts by working with the Director’s office alongside the FOM Leadership team.

• Provide insights and ideas on, as well as design and participate in, Public Works and Engineering project working groups.
• Participate in meetings, working groups and teams, as a FOM representative, in the development and implementation of projects for the department while ensuring projects achieve the corporate objectives.
• Perform qualitative and/or quantitative research, analysis, and evaluation of data to assist with synthesizing information, producing reports and/or identifying trends (e.g. develop summaries, options, recommendations, etc.).
• Identify and facilitate resolution of issues related to project development, progress, and implementation. Analyze and present status to the supervisor.
• Liaise with internal and external stakeholders to build relationships for project implementation and success outcomes.
• Provide administrative and consultative support to corporate committees.
• Assist with the development of project outlines, descriptions and implementation plans to support departmental initiatives.
• Research best practices and develop project plans for identified projects to ensure milestones and targets are achieved.
• Prepare reports and updates to senior management.
• Perform other duties as assigned.

SELECTION CRITERIA:

EDUCATION:

• Enrollment in post-secondary studies, preferably in Planning, Political Science, Business Administration, Public Administration, or similar equivalent program. Proof of enrollment letter will be requested prior to job offer.

OTHER SKILLS AND ASSETS:

• Political and business acumen
• Strong organizational skills, detail-oriented, well organized, and able to prioritize complex tasks and meet critical deadlines
• Strong analytical skills for complex problem-solving
• Computer proficiency in Microsoft Office/software
• Able to exercise discretion and tact in sensitive and confidential situations
• Exceptional customer service and interpersonal skills
• Excellent verbal and written communication skills
• Able to work independently and as a part of a team

“These positions are funded through the Canada Summer Jobs Program (2025) and all applicants must meet specific eligibility criteria. For Eligibility Criteria

please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html”

**Preference will be given to students that have a permanent residency in Brampton.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview: Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above by January 31, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.