Program Administrator - Academic Upgrading

Academic Services is focused on supporting SAIT’s schools and departments in their pursuit of SAIT’s strategic priorities. Academic Services brings together several academic development, delivery, and quality assurance units with a common goal: student success. Academic Services provides unique, flexible support programming designed to help learners succeed in their chosen SAIT career program.

The Opportunity

This position offers administrative support for the Academic Upgrading (AU) program within Academic Services. Academic Upgrading offers high school equivalency courses in mathematics, English, biology, chemistry, and physics. These courses prepare students for admission into SAIT main programs and are also accepted for admission purposes by other Alberta post-secondary educational institutions.

Reporting to the Manager of Administrative Operations, the Administrative Assistant works closely with the Academic Chair and AU advising team to ensure that the daily operation of the AU program runs effectively and successfully.

• Acts as the first point of contact for the Academic Upgrading program providing exceptional service to internal and external contacts and providing administrative support directly to the AU program and Academic Chair.
• Create and maintain program information documents.
• Responsible for maintaining accurate course and instructor information for the department’s loading book, assisting with data entry for course and instructor loading on SAIT’s DCU system, and communicates with Instructors regarding their schedules.
• Create reports and provide analysis of student data to aid the AU Academic Chair with program decisions.
• Coordinates the planning of various meetings and events, including scheduling, minute-taking, booking rooms and equipment, catering, and making travel arrangements if needed.
• Format and gather information for internal and external communications, including memos, emails, presentations, grants, marketing initiatives, and reports for the Academic Chair.
• Support the financial responsibilities of the Academic Upgrading portfolio, such as paying invoices, credit card reconciliation, processing expense reports, and maintaining an in-depth knowledge of SAIT's FOAPAL codes to ensure proper coding of all financial documents.
• Work closely with other administrative assistants to provide business continuity across portfolios, working as an integral part of the team, and initiating a unified and shared approach to work.
• Collaborate closely with the Academic Chair to address student concerns, student requests, schedule meetings, and support communication needs.
• Work with the Academic Chair on recruitment initiatives such as attending internal and external events including information sessions and open house events.

• Bachelor’s degree or higher or equivalence of experience and education will be considered.
• Minimum of 2-3 years' experience.
• Experience in post-secondary or adult education would be an asset.

Job Classification: A5903 - Administrative Assistant I

Salary Range: $46,113.60 - $56,825.60

Hours per week: 40 hours

Posting End Date: January 2, 2025

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates, and explorers.

Building on our 100+ year history, we’re looking for innovative, bold, and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity, and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.