Program Administrative Support Clerk

Company Description

ADGA Group is a proudly Canadian-owned and operated defence and security technology company. Our core services include value-added program management, agile software engineering development, and integrated security solutions. As an industry partner to the Canadian Government and Canadian Armed Forces (CAF) for decades, ADGA is actively supporting ongoing and emerging requirements for operational readiness, reconstitution, and modernization.

For decades, we have recruited veterans to integrate their unique skillsets and highly specialized training into our workforce and work culture. At ADGA, we are united by our social purpose to create meaningful employment opportunities for veterans of the CAF and RCMP, their families, and fellow citizens who share a passion to contribute to the security and well-being of Canadians.

ADGA’s social purpose empowers us to reinvest in our employees as well as to donate generously to veteran and military family causes in our community.

Join our team at ADGA, where we prioritize your success by fostering internal movement and growth in a safe, inclusive, and agile work environment. We offer a wide variety of career and developmental opportunities, including the option to work on different projects and technologies, on-the-job training, cross-training, access to business and technical online courses, and formal education subsidies.

Job Description

REF: 001

ADGA has an immediate opportunity for an Administrative Support Clerk to join one of our major Defence programs in Gatineau!

In this role, you will provide the services of a Subject Matter Expert (SME) to support the administration of the Land Command Support System MD (Mobile Domain) Program and the Tactical Communications Modernization (TCM) project:

Duties will include:

• Provide day-to-day financial and administrative embedded support to our client in the execution of the LCSS MD program.
• Assist in the coordination of “statements of work” and associated tasking/procurement documentation.
• Provide administrative support and coordination services for MD meetings, steering committees, and working groups.
• Support travel request processes and other similar routine administrative procedures, including request tracking and reporting.
• Coordinate financial code distribution for temporary duty (TD) claims and minor travel expense claims.
• Maintain a travel tracker.
• Support the coordination of training activities.
• Maintain status of program action items.
• Maintain MD program consolidated work breakdown structure.
• Coordinate and maintain status of procurement initiation requests and spending authorization forms (SAFs) against WBS serial numbers.
• Support quarterly spending forecasts, reports and returns.
• Support responses to financial audit queries.
• Produce financial reports as required.
• Monitor DRMIS (Defence Resource Management Info System) and report National Procurement funded, and Capital funded financial activities and spend status.
• Liaise and coordinate routine cost centre management activities with cost centre managers and the Business Management Team.

Qualifications

• Must be able to provide proof of a Secondary School Diploma (it would be an asset to have a College Diploma in Business Administration or similar program).

• At least 24 months (2 years) of demonstrated experience in each of the assessment areas:
  • Developing briefing notes and presentations to address administration issues.
  • Consulting with stakeholders to support administration requirements for the organization.
  • Providing advice, guidance, and recommendations on administration issues to support the decision making of senior management.
• At least 36 months (3 years) of demonstrated experience within the last 60 months (5 years) in the preparation of technical concept documents, system specifications, and technical proposals in the field of information technology, information management or engineering.
• At least 36 months (3 years) of demonstrated experience in the last 60 months (5 years) in a minimum of 4 of this assessment area’s criteria below:
  • Using MS Office Suite (Word, Excel, Access, Outlook, and PowerPoint).
  • Providing Administrative assistance, including building pass preparation, filing and project documentation control.
  • Processing travel including car rental, accommodation and flight booking.
  • Performing cost accounting such as tracking of project expenses including travel budgets, claims and verification of invoices.
  • Performing work accounting functions including time tracking, timesheet verification, report generation and database updating.

Additional Information

• Must hold a valid PSPC Secret level clearance.
• Will be required to work on-site full time, in Gatineau. (other possible locations as needed in NCR)

Work-Life Balance

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

Belong@ADGA

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard.

Compensation

Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

Comprehensive Benefits and Total Rewards

We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.