Program Administration Officer, Office of the CAO

Job Description

JOB TITLE: Program Administration Officer, Office of the CAO

DEPARTMENT: Office of the CAO

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Temporary, 4 months

HOURS OF WORK: 35-hour workweek

LOCATION: Hybrid Model – when working onsite, you will report to the location of City Hall

HOURLY RATE: Step 1 $21.48, Step 2 $22.40

POSTING DATE: January 27, 2025

CLOSING DATE: February 11, 2025

AREA OF RESPONSIBILITY:

1. Provide project, program, and administrative support to the Office of the CAO.
2. Ensure efficient and effective delivery of programs and services by providing direct functional support and responding to inquiries.
3. Provide program assistance and support for departmental initiatives, programs, processes, projects, and events.
4. Respond to inquiries/concerns and provide information regarding programs and services to meet departmental service standards.
5. Independently fulfill administrative and program duties including correspondence, documentation, minute-taking, preparing memos and reports, and presentations.
6. Support project leads in planning, coordinating, implementing, and evaluating departmental policies, programs, and special events.
7. Participate in working groups and brainstorming sessions to provide input, ideas, and insights.
8. Assist with data entry and management.
9. Perform qualitative/quantitative research and analysis to identify trends and opportunities for continuous improvement.
10. Work with internal and external stakeholders to complete projects.
11. Prepare project and program updates for review by management.
12. Maintain confidentiality regarding sensitive communication, reports, materials, and records.
13. Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures, and Health and Safety Standards.

Mandatory Requirements:

1. Students must be enrolled in a university or college. Proof of enrollment letter will be requested prior to the job offer.

SELECTION CRITERIA:

1. Student must be currently enrolled in a university or college Public Administration, Social Work, Business Administration, Public Policy, Human Resources, or a similar program.
2. Demonstrated working knowledge of discipline-specific principles.
3. Excellent communication skills, both verbal and written.
4. Strong computer skills, including MS Office programs like MS Word and Excel.
5. Ability to prioritize and excellent time management and organizational skills.
6. Practical knowledge of applicable software(s) within discipline.

These positions are funded through the Canada Summer Jobs Program (2025) and all applicants must meet specific eligibility criteria. For Eligibility Criteria please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html

**Preference will be given to students that have a permanent residency in Brampton.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview: Our recruitment process may be completed with video conference technology. If this opportunity matches your interest and experience, please apply online by clicking the button above by February 11, 2025, and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary and will not impact hiring decisions. All information collected is confidential and will not be shared with the hiring manager.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users.

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