Production Coordinator

PRODUCTION COORDINATOR

Contract

Full-time

Brand & Marketing

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

PRODUCTION COORDINATOR

Reporting to the Production Manager, the Production Coordinator is responsible for supporting the Brand & Marketing department in ensuring consistent and efficient delivery of all in-house creative projects and coordinating the production pipeline into the Design, Content and Marketing teams.

RESPONSIBILITIES:

• Managing production requests: ingesting requests, reviewing briefs, creating timelines, adding resources to meet departmental commitments
• Coordinating open production requests: tracking status, liaising with stakeholders, reporting on approvals to ensure on-time delivery
• Conducting status check-ins with Brand & Marketing teams
• Promoting adherence to production processes via training and support to other stakeholders at TIFF
• Maintaining an organized production system to ensure integrity of processes
• Liaising with 3rd parties and vendors, as needed
• Providing support on production workflows, including process determination, documentation, and tooling
• Coordinating closed captioning and subtitling of video, as needed
• Acting as Production Assistant on-site as part of Creative-owned activations during Festival and year-round

JOB GRADE & SALARY:

• Job Grade 1
• 25$/hour

TARGET CONTRACT DATES:

• April 21, 2025 - October 17, 2025

WORK LOCATION:

• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (1st November – 30th April)
• Minimum 3 days (1st May – 31st October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:

• Post-secondary education in a related field (i.e. Media Production, Project Management, Visual and Digital Arts) or equivalent combination of training and work experience
• 2+ years experience in a Creative Production or Project Coordination role
• Excellent client-facing and internal communication skills
• Solid organizational skills including attention to detail and multitasking skills
• Expertise in Trello is preferred; advanced experience with other project management platforms is an asset
• Strong working knowledge of Google Suite is required
• Excellent issues-resolution abilities
• Able to prioritize and manage multiple projects simultaneously
• Proactive approach to evaluating, recommending and implementing opportunities that improve internal tools and processes

HOW TO SUBMIT & APPLICATION DEADLINE:

• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Monday, March 10, 2025.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time. TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.