Production Clerk

Job Description

Under the direction of the Director, Project Management provides administrative support to the Surface Vessel Production & Planning Staff.

Note: Due to business needs, this position is required to be fully on-site based at 825 Admirals Road, Victoria.

What You’ll Do

• Issue work instructions for all projects including Surface Fleet, Commercial, Babcock, Coast Guard and the Submarine.
• Prepare Project spreadsheets/reports.
• Coordinate yard services for all vessels in the yard.
• Handle commercially sensitive information and correspondence in confidence.
• Provide administrative support for the Senior Production and Project Managers as required.
• Enter purchasing orders into P2P for Project Managers as needed.
• Assist Program, Project, or Productions Managers in controlling Surface Fleet project documents (including 1379’s, filing incoming/outgoing emails, scanning, making copies, faxing, taking dictation, operating computer, and assisting visitors to the office).
• Liaison for Security/Subcontractor/Site access.
• Perform various clerical duties including filing, ordering & maintaining inventory of office supplies, and updating the index.
• Lays out and types from rough draft or verbal instructions a variety of materials including correspondence, various reports, and minutes of meetings.
• Support Program Office administrative requirements as per request.
• Track office vacation schedule as needed.
• Assist other departments when capable as needed.
• Other duties as required.

What You’ll Bring

• Grade 12 or equivalent with 5 years of office experience in a Project Environment.
• Advanced knowledge and experience in the MS Office Suite (Word, Excel, Outlook, PowerPoint, and OnGuard).
• Ability to work independently with a high level of problem-solving skills.
• Strong oral and written communication skills.
• Ability to cooperate and communicate efficiently with both internal and external stakeholders.
• Familiarity with digital data manipulation.
• Strong attention to detail.
• Strong problem-solving and analytical skills.
• Ability to work under pressure and independently.
• Detail-oriented.
• Demonstrated ability to multi-task and prioritize.
• Ability to work with minimum direction.
• Ability to uphold company policies and maintain confidentiality of shipyard projects and other varied information.
• Knowledge of Shipyard practices is preferred.

Why You’ll Love Working Here

• This is a full-time, permanent position. With multiple operations and long-term projects, Seaspan employees enjoy job stability as we look ahead to build ships for decades to come.
• We provide a best-in-class health and wellness benefits package for this position, including extended health care, dental care, vision care, life insurance, medical leave coverage, parental leave coverage, childcare benefit partnership, a $500 personal spending account, and an Employee Family Assistance Program (EFAP).

Pay: Starts at $29.79/hr (rate increases to $33.11/hr after the probation period).

This is a unionized position and pay rates for this position are set out in the applicable collective bargaining agreement. The rate stated above is the starting rate for this position. It increases after the probationary period and continues to progress over the course of 12 months as per the collective agreement.

About Us

Seaspan Shipyards is one of North America’s most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life-cycle maintenance work for Canada’s Coast Guard and Navy as well as commercial vessels including cruise ships and deep-sea vessels. Seaspan Shipyards operations include Vancouver Shipyards, Vancouver Drydock, and Victoria Shipyards.

To learn more, visit our website: www.seaspan.com

This position may involve defense articles and/or technical data regulated by the U.S. International Traffic in Arms Regulations (“ITAR”) and the U.S. Arms Export Control Act. In compliance with ITAR, the successful candidate will be subject to a security clearance through the Canadian Controlled Goods Program as regulated by the Controlled Goods Regulations and Defense Production Act. The successful candidate will be required to maintain their security clearance throughout their employment in this position.

Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including women, members of visible minorities, Indigenous persons, and persons with disabilities. Furthermore, we are committed to providing an inclusive and accessible environment. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request.