Procurement Specialist (Aviation)

Procurement Specialist (NOC 12102)

About Us: Latitude Air Ambulance takes pride in offering best in class service in the areas of International & Interprovincial Medical Evacuations/Repatriations, COVID 19 Transfers, Critical and Noncritical Repatriations, Neonatal and Pediatric Transfers, Bariatric up to 700lbs, Dual Patient, Case Management and Bed Finding Services, Organ Transfers. Team Latitude endeavours in all areas to provide the highest level of Safety Standards and Risk Assessment within Medical, Flight, and Maintenance Operations. We are proud of our unblemished record with our governing body, Transport Canada. Latitude is also accredited through the European Aero-Medical Institute (EURAMI). Latitude's team of medical professionals includes fully licensed physicians, paramedics, registered nurses, and respiratory therapists. Each medical team is chosen to match the specific needs of each individual patient.

Procurement Specialist: Your journey begins here! This position assists the Maintenance Department in maintaining and fulfilling our parts inventory procurement needs by negotiating with suppliers and vendors for best price and will be responsible for containing procurement costs within the department. The position reports to the Director of Maintenance and will work alongside the Inventory Co-ordinator and Technical Records Administrator. Applicants interested in a long-term opportunity will receive priority over others.

Key Responsibilities:

• Supporting daily order requests from the Maintenance Team in a timely manner while maintaining regular communication and updates on status of parts requests.
• Perform parts order estimates, ordering, fulfilling, stocking, and invoicing.
• Search part numbers using the computer search aircraft catalogs for parts.
• Negotiations with suppliers and vendors to procure parts as the best market rate.
• Identify high impact cost reduction opportunities.
• Leverage the organization's buying power to optimize costs, access new suppliers, reduce lead times, and guarantee supply.
• Develop and maintain relationships with existing and potential buyers and suppliers to the organization.
• Apply knowledge of procedures for ordering special parts or parts with no published part numbers
• Establish logistics of delivery schedules, monitor progress, and contact suppliers to resolve problems.
• Identify and acknowledge the receipt of warranty (used) parts.
• Prepares and processes necessary documentation for purchases, returns, warranty coverage and other work as required.
• Verify information against invoices, orders, and other records.
• Keep all bins, aisles, and storage areas clean and clearly labeled.
• Other administrative tasks as required.

What’s in it for you?

• Work for a company that lives it values of operating with Compassion, Integrity & Trust at all times, and incorporates Corporate Social Responsibility and Environmental Sustainability activities into our organizational practices.
• We are a Learning Organization offering opportunities for ongoing professional and personal development through our various Learning and Development programs.
• Opportunities for career growth within your job scope (lateral/expert growth) or through advancing positions as available (hierarchical/managerial).
• Competitive starting salary with performance-based increases.
• Quarterly Home Team Bonus Program.
• Paid Time Off: 10 Sick/Medical, 10 Bereavement, 5 Personal/Family Responsibility Days (3 paid/2 unpaid) + Vacation as per policy.
• Benefits after 3 months including EHC/Dental/Drug Plan/Vision/LTD/Life, etc.
• Group RRSP with matching program after 1 year of service.
• Employee & Family Assistance Program offering crisis response, short term counselling and lifestyle support services.
• Discounted Corporate Phone Plan and Subsidized Device Program with Telus.
• Perkopolis Perks Discount Program.
• Corporate Gym Memberships with CRUNCH Fitness.
• Company Sponsored Social Events: Family Open House Picnic, River Day (Summer BBQ), Holiday Party, Fall Foliage Family Flights, Monthly catered team lunches.
• Optional Social Committee Team Building Events through the year.
• Workplace Wellness Program
• Employer provided menstrual products.
• Employer paid annual allowance for Latitude branded clothing or uniforms (as required for certain roles)

Qualifications – Hard Skills:

• Minimum High School Diploma. Preference given to candidates with post-secondary education in Business Administration/Supply Chain/Logistics or another related field.
• Minimum 2 years in an Administrative Support role is preferred. Previous aircraft parts procurement experience is preferred.
• Advanced Computer Skills including Microsoft Office (MS Teams, Excel, Outlook, and Word)
• Physically fit; ability to lift to 25lbs., bend, lift, push/pull, climb, etc.
• Candidate must have G2 or higher license and be able to provide own transportation to and from John C. Munro Hamilton International Airport
• Ability to travel occasionally between Hamilton Airport and Toronto Pearson to pick-up special-order parts, etc. (Mileage paid)

Qualifications – Nice to Have:

• Procurement experience or other related experience in Aviation/Aerospace is an asset.
• Familiarity with aviation maintenance terminology an asset.
• A certificate in purchasing from the Purchasing Management Association of Canada (PMAC) would be an asset.

Qualifications – Soft Skills:

• Exceptional problem solving, analytical and critical thinking skills.
• Excellent diligence and records management
• Collaborative with excellent people skills.
• Focused on delivering an exceptional stakeholder experience.
• Good organizational skills.
• Remains level-headed and calm in any environment
• Ability to work at a fast pace and under pressure.
• Strong prioritization and time management abilities

Other Essential Requirements:

• Ability to work onsite 40 hours per week, Monday to Friday days with flexibility in actual working hours.

Don’t meet all the qualifications perfectly but have a passion for what we do and your career field?

Perfect! We “Hire for Attitude and Train for Skill”. If you are interested in joining a fast-growing company and are looking to grow as an individual and as a collaborator, please send us your resume and cover letter outlining why you would be a great fit!

We are a people first organization and do not use AI in the recruitment process.

If you were referred to this position from a past or existing employee, please be sure to indicate on the application form who encouraged you to apply.

We thank all applicants for applying but only those successful will be contacted for follow up.

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Latitude Air Ambulance is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind-based race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, and conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered. or any other protected characteristic as outlined by the Canada Human Rights Act.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Latitude Air Ambulance makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Latitude Air Ambulance welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.