Procurement Manager

Job Type: Full Time

Location: CAN - Toronto

Category: Legal

Interested in shaping skylines across the globe?

Multiplex is a premier construction company with a simple purpose: to construct a better future. As part of our team, you'll have the opportunity to help deliver some of the world's most iconic projects, supported by approachable leadership and an inclusive culture that puts our people first.

You will also have access to a range of holistic benefits including:

• Market competitive compensation packages and group RRSP matching.
• Company paid medical, health, and dental benefits including mental health and wellness resources.
• Paid time off including annual vacation, parental leave, and volunteer leave.
• Financial wellbeing support and discount programs.
• Professional career development opportunities and a wealth of learning offerings through the Multiplex Learning Academy.
• An industry-leading approach to flexible work to enable better work-life balance.

POSITION SUMMARY

Reporting to the Director, Legal, the Procurement Manager is responsible for overseeing and managing supplier, subcontractor and vendor relations, overseeing the setup, maintenance, and reporting of the tender process per project; ensuring price optimization, as well as providing guidance on sourcing and procurement processes while adhering to the company's policies and procedures on supply chain management. Works closely with multiple departments: Estimating, Pre-Construction, Legal, Project Management, Site Management and Accounting, as well as regular communication with the vendors, suppliers, and trades across all projects.

KEY RESPONSIBILITIES

• Promote the effective function of Multiplex's Central Procurement department by adding value to our project management staff.
• Provide recommendations to project management staff on the most cost-effective vendors, suppliers, or subcontractors to engage in a sole-source negotiation or competitive tender process with.
• Leverage use of technology to streamline efficiencies and interactions with stakeholders.
• Develop procurement strategies that are inventive and cost-effective.
• Source and engage reliable subcontractors, suppliers, and vendors.
• Negotiate with subcontractors, suppliers, and vendors to secure advantageous terms.
• Review existing contracts with subcontractors, suppliers, and vendors to ensure ongoing feasibility.
• Build and maintain long-term relationships with subcontractors, vendors, and suppliers.
• Engage and monitor the trade pre-qualification process.
• Keep trade database current at all times with key subcontractors, vendors and supplier contact details, key discussions, and negotiations.
• Perform risk assessments on potential contracts and agreements.
• Control the procurement budget and promote a culture of long-term saving on procurement costs.
• Perform risk management report for supply contracts and agreements.
• Track and report key functional metrics to reduce expenses and improve effectiveness, including coordinating with each project team to ensure compliance with company policies (following purchase order and authority to let processes).
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
• Prepare procurement reports and project tender tracking reports.
• Generate weekly tender variance/projections report to Senior Management.
• Enforce timely tender issuance.
• Understand, review, and improve the trade scope of work per tender/contract.
• Maintain company's trade scope database current at all times.
• Work closely with accounts payable department to ensure timely payment of vendor accounts.
• Support estimating department with accurate vendor pricing.
• Monitor and review Tender Analysis process.
• Enforce proper project document control and keep the information current.
• Provide guidance and support to Site staff for all system-related inquiries.
• Run ad hoc reports as required.
• Monthly reviews with accounts payable.
• Management of direct report(s).
• Audit vendor accounts and outstanding balances as needed.

EDUCATION & EXPERIENCE

• Bachelor's degree or construction-related diploma.
• 5 years of relevant construction background.
• In-depth knowledge of preparing and reviewing trade scopes, invoicing, and negotiation terms.

REQUIRED SKILLS

• Excellent attention to detail.
• Strong organization and time management skills, and an ability to meet strict deadlines.
• Aptitude for analyzing problems, brainstorming possible solutions and implementing a solution.
• Excellent analytical and problem-solving skills.
• Exceptional ability to build relationships and collaborate with multiple departments across the organization.
• Ability to take directions and work independently.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Fast paced, dynamic and innovative work environment.
• If visiting a project site, high possibility of exposure to hazardous materials.
• Sitting, standing, walking, bending, light lifting, climbing stairs.
• A team-oriented and progressive workplace that recognizes and rewards the “outside the box” approach.
• Dedicated to developing successful employees – We invest in our people and provide a wealth of career development opportunities across job functions.

Diversity is about celebrating the ways we are all different and appreciating the unique qualities that every employee brings. We invite applications from people of all genders, cultures and walks of life. Research shows that women and people from underrepresented groups are less likely to apply for roles if they don't meet every qualification. So even if you don't match all the criteria - if you are passionate about helping to construct a better future, we'd love to hear from you.

We are committed to providing a barrier-free work environment in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code and can support with reasonable adjustments at any stage of the recruitment process. If you require a specific accommodation because of a disability or a medical need, please contact us at 416 359 8559 or by e-mail at recruitment.canada@multiplex.global. This ensures that the appropriate accommodations are arranged before the commencement of employment.