Procurement Desk Officer

The Italian Trade Commission (ITC) is seeking a PROCUREMENT DESK OFFICER, in charge of the Procurement Desk/Osservatorio Gare e Appalti at its Montreal Office

The Procurement Desk Officer will support the ITC in assisting Italian companies interested in bidding or subcontracting opportunities for contracts for the provision of goods, services and works, within the Canadian marketplace.

More in detail, the objective of the Procurement Desk/Osservatorio Gare e Appalti is to promote and support the participation of Italian companies in the Canadian tendering and procurement system held by both public and private entities, through a series of targeted activities of monitoring, analysis and reporting of the main opportunities existing in Canada. The Desk is becoming a key point of contact and an essential information and competence center for Italian companies wishing to participate in Canadian tenders. To ensure effective monitoring of business opportunities, the Desk relies on direct interaction with contracting authorities and on specific resources such as specialized databases, sectoral studies and the participation in webinars, conferences, networking events that will allow it to provide relevant input and analysis.

The position allows the successful candidate to enter a lively and dynamic work environment, with ample opportunities to develop a range of professional skills by training on the job and work experience.

Duties & Responsibilities

• Map the main contracting authorities in Canada at different territorial levels together with related procedures and information sources
• Build a network of relationships with both public and private counterparts in Canada and Italy, useful to Italian companies to present a successful offer
• Disseminate to Italian companies, through multiple channels, the business opportunities deriving from Canadian public procurement, also through a periodic e-newsletter
• Organize and accompany a business trip to Italy for Canadian delegates, selected on the basis of the opportunities identified during the monitoring activities, for business and informational meetings.
• General office and administrative work in connection with the organization of promotional activities and events
• Maintain and develop the program’s website
• Process service requests from Italian companies
• Communicate with third parties and involved agencies
• Production of marketing content and materials
• Update of databases
• Other tasks assigned by supervisors and/or managers.

Requirements

Education

• University Degree, preferably in a relevant discipline, such as Marketing, Business Administration, Public Policy, Communication, Law (non exhaustive list)

Language

• Proficiency in English, French and Italian (reading, writing and speaking)

Experience

• A minimum of two years’ experience in marketing and/or communication and/or procurement management

Additional skills and requirements

• Excellent organizational, interpersonal and communication skills
• Meticulous work ethic with attention to detail
• Proficient in MS Office (particularly Excel, Word, PowerPoint), Internet, Email and social media
• Proven ability to plan, execute and report medium term work programs with a high degree
• Professional appearance and demeanor
• Availability to travel
• Knowledge of procurement procedures would be a plus

Conditions of Employment

• Applicants must be legally authorized to work in Canada, i.e. be a Canadian citizen or have Permanent Residency status in Canada. The Italian Trade Commission will not sponsor any employees directly or indirectly.

Salary and Compensation

The position is temporary and full-time, i.e. 35 hours a week in presence at ITC’s office in Montréal. No remote working options are offered.

Salary and compensation will be commensurate with experience and up to 5.200,00 cad per month, with an end of contract bonus of up to a month’s salary per year worked, depending on performance.

The first temporary contract will last for six months. The ITC might renew it or not, depending on performance and availability of funds. This assignment is project based and does not constitute a basis for an open ended hire.

Application Requirements

To be considered for an interview, applicants must submit the following documents.

• An up to date resumé
• A signed cover letter explaining the candidate’s suitability for the position and how they meet all required qualifications (optional)

If called for an interview, the selected applicants will have to show a government issued ID, with picture. Only candidates who meet the requirements will be invited to move forward in the selection process.

If offered the position, the selected applicant will have to submit or show within a week from the date of the offer letter the following documents.

• A copy of the degree diploma
• Copies of documentation proving

o citizenships (for each possessed)

o fiscal residency in Canada

o eligibility to work in Canada (a Permanent residence for non-Canadian citizens or proof of Canadian citizenship)

o clean Canadian criminal record certificate

o in case of other citizenship(s), a clean criminal record certificate issued by the competent authorities of each country of citizenship

• A copy of a valid photo ID

All the above documents will be part of the official record about the hiring of the successful candidate.

Application Submission

All applications must be submitted via email to: toronto@ice.it or through the online application submission services where this notice appears, by January 12, 2025.

Applications submitted via e-mail will carry “PROCUREMENT DESK OFFICER” in the subject field and a copy of the questionnaire at the end of this document, duly filled out, in attachment.

Selection Procedure

Candidates possessing all of the listed above requirements will be convened for a session lasting about 2 hours, at ITC’s premises in Montréal, located at 1000 rue Sherbrooke Ouest, Suite 1720, including a few written tests, in the week of January 13, 2025. Candidates qualifying for an interview will be convened shortly thereafter, with an option to conduct the interview remotely.

The Italian Trade Commission does not reimburse any travel or relocation costs related to this selection process and the subsequent assignment.

IMPORTANT NOTICE

This selection could be suspended and/or canceled at any moment and for any or no reason by ITC at its sole discretion, without creating any obligation and/or expectation or reliance on the part of eligible candidates.

Personal Data Treatment and Confidentiality

The information applicants provide is viewed by staff responsible for the recruitment process only. Such information will be treated as confidential and only authorized persons involved in the recruiting process will be able to access data strictly for recruitment purposes. All personal data will be retained for a maximum period of 10 years from the last contact with the candidate. Candidates have a right of access, of rectification or of deletion of their personal data.

Applicants acknowledge and agree that the information may be accessed by persons involved in the recruiting process and that they might have provided some sensitive information in accordance with local laws. All information collected may be subjected to digital processing.

About The Italian Trade Commission

ITC - Italian Trade Commission is the Governmental agency that supports the business development of Italian companies abroad and promotes the attraction of foreign investment in Italy.

With a motivated and modern organization and a widespread network of overseas offices, ITC provides information, assistance, consulting, promotion and training to Italian small and medium-sized businesses. Using the most modern multi-channel promotion and communication tools, it acts to assert the excellence of Made in Italy in the world. In addition to its headquarters in Rome, ITC operates worldwide through a large network of Trade Agencies Offices linked to Italian embassies and consulates, working closely with local authorities and businesses. In Canada the ITC has three offices located in Montréal, Toronto (head office) and Vancouver. More information is available at www.ice.it.