Procurement Category Analyst

Title: Procurement Category Analyst

Reports To: Senior Manager, Recurring Contracts and Supplier Management

Position Summary: Responsible for a wide variety of duties including but not limited to RFx document development, quote requests, contract drafting, amendment drafting, contract scheduling, purchase order creation/modification, vendor invoice inquiries, budget support, and general procurement-related administrative duties related to Property Management Service categories.

Responsibilities:

Category Management

• Manage assigned real estate property service contracts, including negotiating extensions and new contracts with suppliers, drafting contracts (using standard templates), amendments, and terminations.
• Work collaboratively with business owners (Operations groups, Technical Services, Operations support groups).
• Conduct market research programs related to assigned categories and create cost estimates and forecasts.
• Assist business leads with procuring services following CAPREIT’s procurement policies and processes.

Financial Support

• Create scheduling purchase orders in SAP (or other ERP system) that align with contracted cost schedules.
• Modify purchase orders as required.
• Work with Accounts Payable Department to resolve invoicing issues.
• Update process documentation as needed.
• Coordinate purchase order requests and creation with multiple departments.
• Investigate and resolve purchase order discrepancies (incorrect item, price, etc.).
• Assist in preparation of budget templates.
• Support with accrual inquiries.
• Address vendor payment inquiries and service/goods related issues.
• Other projects assigned by Sr. Procurement Manager or Director.

RFx Documentation

• Support the preparation of RFx documentation (e.g., pricing sheets, reference data).
• Analyze RFx bid submissions and assist with preparing summary reports.

Contract Management

• Maintain the contract repository.
• Accurately input key data of contracts in the contract repository.
• Create contract repository reports.

Building Acquisition & Dispositions

• Support the acquisition and disposition of building assets, including developing budgets, communicating with suppliers regarding quoting/site visits, summarizing quotes, and drafting contracts/amendments and terminations for dispositions.

Compliance

• Monitor and manage risk and compliance with procurement policies and processes.

Assist in Auditing

• Assist management/auditors during the auditing period.
• Other projects and tasks as needed assigned by Sr. Manager Procurement or Director of Procurement.

Qualifications:

• 3 years related procurement experience
• RFx experience
• Experience with pivot tables
• V-look up data
• Experience with complex data manipulation through Excel
• Attention to detail and a high level of accuracy
• Effective communication skills
• Good time management skills
• Team player
• Ability to multitask
• Good organizational skills