Procurement Administrator

Job Description

At J.D. Irving, Limited, you are part of an energetic team of professionals who lead with integrity and are passionate about achieving results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our diverse operating divisions.

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Eastern Canada (New Brunswick, Nova Scotia, Prince Edward Island, Quebec, Ontario, Newfoundland and Labrador), and the United States. We are a team of 15,000 dedicated employees.

J.D. Irving, Limited is currently seeking candidates for the position of Procurement Administrator to join our Supply Chain Management Team.

Responsibilities

1. Order Entry (Site Purchase Orders and Requisitions)
2. Daily navigation and support of various key procurement software(s)
3. Update, manage and closeout purchase orders on completed projects as per instructions from Job Sponsors
4. Collaboration with internal customers and suppliers regarding day-to-day delivery/on site issues
5. Develop, maintain, and communicate reporting information
6. Assist with Spend Analysis
7. Advise on Cost Savings opportunities
8. Order Reconciliation and Purchase Order receiving
9. Key liaison between site and Accounting Department
10. New Supplier Request (System Entry)
11. Provide general procurement support to Site Buyers and management team
12. Provide Training and Support to site
13. Provide exceptional customer service to our internal stakeholders
14. Review invoices in Basware for compliance with existing purchase orders and contracts
15. Collaboration and problem solving within division and with internal customers to meet and exceed Key Performance Indicators

Qualifications

1. Post-secondary education, or an equivalent amount of related experience
2. Able to communicate effectively, both written and verbally
3. Proficient with Microsoft Office, with a strong skillset in MS Excel
4. Process oriented with a high attention to detail
5. Able to work as part of a team, as well as independently
6. Previous purchasing or accounts payable/receivable experience is an asset

About Us
At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company; however, only those candidates selected for an interview will be contacted.

About The Team
Irving Business Services is a vital support function within J.D. Irving, Limited, delivering expertise in essential areas such as Finance, Human Resources, Supply Chain, Health and Safety, Communications, and Legal. By managing resources, delivering fast and flexible outcomes, and fostering innovation, Irving Business Services plays a critical role in driving operational success and supporting the company’s long-term strategic goals.