Police Administrative Support

Please note only applications submitted through the Bamboo HR link below will be accepted. Applications submitted through City of Lethbridge website or other third-party sites will not be considered.

https://lethbridgepolice.bamboohr.com/careers/400

Lethbridge Police Service is currently accepting applications for one or more non-permanent casual positions as a Police Administrative Support in the Records Management Section. The Police Administrative Support will perform a variety of administrative work in support of police teams and the police service in general. This position is responsible for collecting, processing, and disseminating confidential information throughout various departments. Daily duties include data collection, entry of police and court data into the appropriate Records Management System, creating records, and processing court packages.

Applicants must be willing and available to work a flexible schedule, which includes weekdays, weekends, statutory holidays, and rotating evening/night shifts.

Hours: This is a 24-hour operation. You will be required to work both day and night shifts.

Wage: $38.31/hour

As Police Administrative Support you will:

• Complete data entry for files which include linking addresses, people, vehicles, charges, release documents, reports, criminal records, queries, etc. In addition, you are responsible for entering data provided by police.
• Ensure all aspects of this information provided by the officer are up to date and accurate.
• Prioritize time-sensitive work based on incoming information with a high level of efficiency.
• Recognize quality assurance and provide notification of errors.
• Oversee incoming court files and ensure all court documentation and charges are complete, sworn, and correct.
• Provide file disclosure to crown as a result of legislation and ensure all time-sensitive court packages are complete on shift.
• Detect documents that require relevant information ensuring information contained within documents is accurate and correct.
• Work within a number of computer software database systems entering information, ensuring quality data and accuracy of detail.
• Facilitate internal and external stakeholders by handling inquiries with issues ranging from basic questions to detailed information and advice.

The ideal candidate will have:

• The ability to work efficiently, with a high degree of accuracy, despite regular interruptions and changing priorities.
• Demonstrated ability to communicate effectively and professionally, while maintaining strict confidentiality when handling sensitive information.
• Sound decision-making skills, flexibility, and good judgement in managing their workload.
• Detailed knowledge of Microsoft Office.
• Previous experience in a police or legal setting would be an asset, as would experience in Adobe Acrobat Pro and the following police-specific systems, RMS NICHE, CPIC, and JOIN.
• Strong independent working skills and the ability to plan and organize oneself in a self-directed environment.
• Exceptional computer skills including Microsoft Office and the ability to learn new software systems.
• Ability to quickly align with shifting priorities to address frequent interruptions.
• A thorough knowledge of the laws, policies, and procedures is considered an asset.
• Post-Secondary certificate or diploma is considered an asset.

The successful candidate is required to consent to a police security clearance, which includes the voluntary completion and submission of a personal disclosure form (lifestyle questionnaire), criminal and police records check, reference checks, and truth verification through polygraph examination.

STEPS OF HIRING PROCESS:

1. Resumes will be reviewed for relevant qualifications, education, experience, training, and skills.
2. Selected applicants will be contacted to complete a Personal Disclosure Form and Security Clearance Declaration (applicable to applicants outside of LPS).
3. Competitive applicants will be contacted for a Behavioral Descriptive Interview.
4. Security Clearance Check will be conducted (applicable to applicants outside of LPS).
5. Completion of a satisfactory police fingerprinting check (applicable to applicants outside of LPS).
6. Successful completion of a Polygraph Examination Procedure (applicable to applicants outside of LPS).
7. Reference verification of a minimum of three professional references (applicable to applicants outside of LPS).
8. A successful candidate(s) will be selected and offered the position.
9. All components of the selection process will be administered, scored, evaluated, and interpreted in a fair and uniform manner.
10. Duration of the hiring process may take approximately two months.

Qualified candidates are invited to submit their resume with a cover letter online via the Bamboo HR link posted above.

Submissions will be accepted until Monday, February 17, 2025, at 4:00 PM MST.

For further information on this opportunity, please contact: Akin Ishola, Manager, Records Management Section, Lethbridge Police Service at (403) 330-5226, or by email at Akinropo.Ishola@lethbridgepolice.ca