Pharmacy Secretary, Pharmacy

Baycrest Hospital has an opportunity for a

PHARMACY SECRETARY

Pharmacy Department

Position Type: Temporary Full-time (up to 5 months)

Shift Type: Day, no weekends (shifts may be subject to change)

Hourly Pay Rate: $25.81 - $28.14

Bi-Weekly Hours: 70 Hours

Hours of Work: 7hrs/shift

Posting Number: 8768

Date Posted: March 20, 2025

Internal Closing Date: March 31, 2025

Job Summary:

Baycrest’s Pharmacy Department supports all inpatient units and programs. Some of the major functions of the department are purchasing and inventory management of medications, unit dose drug distribution, and medication reconciliation.

Responsibilities include but are not limited to:

• Organizes and coordinates meetings (i.e. prepares agenda, circulates materials, takes minutes, etc.).
• Schedules appointments for sales representatives.
• Sorts and directs incoming and outgoing mail.
• Maintains department electronic and hard copy filing system.
• Ensures necessary office supplies and equipment are requisitioned, ordered, and received.
• Completes time sheets and maintains staff schedule.
• Processes workload data of pharmacy staff, daily and monthly compilations.
• Word processes reports, emails, applications, forms, policies, and procedures, as required.
• Performs other clerical functions, i.e. photocopying materials, arranging for courier services, picking up/delivering mail.
• Processes departmental requisitions (with the exception of drug procurement).
• Compiles drug cost reports for Finance for drug cost allocation throughout the Centre.
• Responsible for the maintenance of the overall inventory list.
• Performs other duties and tasks as required.

Qualifications include but are not limited to:

• Completion of Grade 12.
• Minimum 3 years Administrative experience, preferably in a health care environment.
• Experience with Meditech (Electronic Health Record) and ESP (scheduling program) are assets.
• Excellent computer skills, including MS Word, Excel, and scheduling program.
• Keyboarding speed of 65 w.p.m.
• Excellent interpersonal skills.
• Excellent verbal, written, and listening communication skills.
• Understands and adheres to confidentiality.
• Ability to organize time, set priorities, and multitask in order to meet various competing work deadlines and continual interruptions.

Additional Benefits:

• Vacation Entitlement
• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Opportunity to enroll in the extended health and dental benefit plan
• Access to 24/7 Employee Assistance Program

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

EXTERNAL APPLICANTS: Please submit your application online by clicking the Apply button below.

Remarkable people of Baycrest Health Sciences are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen.