Personal Assistant to Senior Management Team

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

Experienced and motivated personal assistant required for General Manager & Clinical Service Manager. The duties will include:

1. Manage and maintain GM & CSM diaries.
2. Attend and minute action points at a substantial number of meetings within OPSS & sometimes external partners.
3. Offer availability to appoint meetings and co-ordinate, reserving meeting accommodation as and when required.
4. Maintain SSTS for Management roster.
5. Maintain accurate records of Complaints for service & attend weekly meeting.
6. Follow up Action Plans once generated on the issue of Final Responses to ensure these are captured for record purposes.
7. Generate invites to Study sessions for Stroke Education & capture nominations for Register.
8. Maintain accurate distribution lists for all contact meeting Groups.
9. Cover for PA colleagues on leave and assist with Consultants’ On Call rota amendments & uploading to Rotawatch when required.
10. Any other duties as instructed by GM / CSM.

Must have previous experience being Personal Assistant to senior Management team.

Informal Contact: Alisha Cairns, Interim Admin Manager on 0141 211 3262 or Alisha.Cairns@nhs.scot

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.