Personal Assistant

Purpose:
The Personal Assistant will work directly with the President & CEO, providing administrative support and reliable transportation to meetings, events, site visits, and appointments. This role requires strong organizational skills, discretion, and the ability to adapt in a fast-paced environment. The ideal candidate will be detail-oriented, professional, and capable of managing both personal and professional tasks efficiently. Proficiency in French is an asset.

Responsibilities:

• Manage the President’s daily schedule, including appointments, meetings, events, and travel arrangements.
• Act as a primary point of contact, coordinating with internal and external stakeholders on behalf of the President.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Drive the President to various locations, ensuring punctuality and safe transportation.
• Ensure the President is well-prepared for all engagements, including assembling necessary materials.
• Assist with administrative and personal tasks as needed, such as booking reservations, running errands, and managing correspondence.
• Handle occasional after-hours requests and travel support as required.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Excellent organizational and time-management skills with a proactive approach.
• Strong attention to detail and problem-solving abilities.
• Outstanding communication and interpersonal skills.
• High level of confidentiality and discretion.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Valid driver’s license and a clean driving record.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to speak French is an asset.

Preferred Qualifications:

• Experience managing an executive’s schedule and travel arrangements.
• Ability to remain composed and professional under high-pressure situations.
• Flexibility to accommodate changing schedules, including evenings and weekends.
• Professional appearance and demeanor at all times.