Payroll Lead

Position Profile

Humber River Health. Lighting New Ways In Healthcare.

Since opening our doors in 2015 as North America’s first fully digital hospital, we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team. At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.

At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care!

Join our payroll department where you will monitor, correct and process accurate payroll data that meets the legal and regulatory requirements in compliance with organizational compensation policies and Collective Agreements.

Humber River Health is committed to championing a people-centered workplace with excellent staff and physician engagement. The payroll department plays an important role in developing, implementing, leading payroll improvement and payroll administration activities at Humber River Health and its affiliated entities to ensure accurate and timely payments to employees.

Employment Status: Full-time

Hours of Work: Days Mon-Friday (Subject to change)

Location: Humber River Health, Wilson Site, occasional travel to other sites

Labour Group: Non-Union

Reporting Relationship: Manager, Payroll

Position Responsibilities:

• Review and correct payroll entries for assigned portfolio in accordance with the rules of the National Payroll Institute (NPI), collective agreements, corporate policies and Employment Standards Act (ESA) rules.
• Process payroll in batches for assigned portfolio, run simulations, validate data and make corrections prior to posting.
• Process documents for payroll exceptions.
• Process employee garnishments arising from employee legal proceedings.
• Reconcile payroll registers against biweekly payroll submitted to the bank.
• Review payroll reports to support the accuracy of payroll and transmit payroll within bank deadlines.
• Time entry training for new hires and managers' training.
• Perform year-end reconciliations and assist Payroll Manager with processing of T4 and T4A.
• Update business rules in payroll system and help lead implementation of upcoming changes to pay rates, business rules and legal/regulatory requirements.
• Assist in establishing appropriate procedures regarding the request for information from employees, managers and external areas in consultation with the Payroll Manager.
• Collaborate with other areas such as compensation, pension, HR Specialists and benefits.
• Provide coaching and technical guidance to payroll team for payroll system features and enhancements.
• Assist Payroll Manager balance all payroll related balance sheet accounts by auditing information, identifying and resolving discrepancies in collaboration with accounting team in finance.
• Work with auditors and conduct analysis as requested.
• Complete surveys required by government directives (e.g. Statistics Canada, CRA, OHA surveys).
• Assist with the system enhancements for the upgrades to different modules, testing and completing the necessary audits in order to implement the new modules.
• Support the design, development and lead implementation of process improvement projects with Payroll Manager.
• Analyze impact of process changes for risks arising from hospital, legislative and regulatory changes and communicate these changes to all Payroll Analysts and relevant staff.
• Assist with project reporting progress where applicable, ensuring that project outcomes align and moving strategic goals and business goals towards targets with Payroll Manager.
• Model and encourage a culture of continuous improvement and excellence in service delivery of the payroll department.

Qualifications:

• Undergraduate Degree in Business, Finance or Accounting required.
• Masters degree in Business/Finance preferred.
• National Payroll Institute (NPI) designation required.
• A minimum of (5) five years of relevant experience in a multi-union payroll environment, preferably in a Healthcare setting.
• Experience working with UKG systems preferred.
• Exceptional organizational, analytical skills and time management skills.
• Strong report-writing skills.
• MS Office (Outlook, Word, Excel, PowerPoint, etc.) and accounting systems required.
• Experience with pension systems (i.e. Healthcare Ontario Pension Plan – HOOPP).
• Federal and provincial payroll regulation experience is required.

Why choose Humber River Health?

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows as a Huron Consulting hospital. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.

Attracting and retaining a workforce that represents the diverse communities surrounding Humber River Health, is a priority. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ.

Applicants will not be discriminated against on the basis of race, creed, sex, sexual orientation, gender identity or expression, age, religion, disability, medical condition, or any protected category prohibited by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

Accommodations are available throughout the recruitment process as well as during employment at Humber River Health. Please direct any accommodation requests to our recruitment team.