Payroll Data Entry

The Accountant I - Data Entry (Junior Accountant) under the direction of the Manager, Finance will be responsible for the accurate, efficient, and timely recording and reconciling of accounting data. The role is privy to sensitive, and private information and requires a high degree of integrity, accountability, and confidentiality. The incumbent will be an excellent communicator as they will work closely with Motor Coach Operators, Duty and Operations Manager(s) and the payroll team.

TERM POSITION: February 2025 - January 2026

Key Responsibilities

The Accountant I - Data Entry will provide support to the Billing, Payroll, and AP/AR teams by ensuring accurate and timely data entry of financial transactions into the accounting system. The Data Entry Clerk may also assist with invoice processing, record keeping, and other administrative tasks as required.

The Key Duties And Responsibilities Are As Follows

Payroll

• Enter employee hours and payroll data into the accounting system.
• Verify the accuracy of employee time sheets and other payroll information.
• Troubleshoot and work with supervisors on time sheet issues.
• Maintain confidential information and adhere to legal and ethical standards.
• Participate in required meetings providing input and recommendations.

Billing

• Assist with processing invoices by verifying completeness and accuracy of invoice data.
• Follow up with team members to obtain missing or incomplete information.
• Ensure that all third-party charges are included on invoices.
• Build manual invoices or Excel supporting documentation as required.
• Verify timing of trips that were prepaid to determine whether additional charges are required.
• Train and assist team members with accurate method of input of invoice items.

AP/AR

• Enter and record financial transactions in the accounting system.
• Reconcile accounts payable and accounts receivable ledgers to ensure accuracy.
• Track budget expenses and maintain financial records.
• Retrieve data for team members upon request.
• Perform data searches and ensure compliance with security backups and regular checkups.
• Support the company in data entry and other administrative tasks as required.

General

• Ensure all data is entered accurately and timely.
• Meet established deadlines and work collaboratively with team members.
• Maintain a high level of accuracy in data entry and record-keeping.
• Comply with all company policies and procedures.
• Provide support to the accounting team as needed.

ABOUT YOU

You are a motivated, self-starter and have a track record of delivering exceptional results. As a successful candidate for this role, you will be someone who possesses a unique blend of qualities and skills that enable you to thrive in both collaborative and independent work environments.

Whether communicating with clients, team members, or other internal departments you provide timely, professional responses to inquiries, requests, and deadlines. Known for your organization skills and ability to multi-task, you thrive in a fast-paced environment with ever-changing and competing priorities and do not shy away from the administrative work essential to the role. You can adapt and thrive in structured as well as unstructured environments. You possess a high level of professionalism, diplomacy and judgment regarding decision-making and resolving customer complaints. Essential to your success are your attention to detail, administrative and planning abilities, and time management skills.

Your Qualifications & Experience

• Working toward an accounting or payroll certificate an asset.
• Proficient with Microsoft Office Professional including Word, Excel, and Outlook.
• Basic accounting or payroll knowledge required.
• Strong attention to detail and possess a high level of accuracy.
• Integrity, sound judgment and positive decision-making skills.
• Ability to work under pressure, multitask, prioritize, and meet deadlines.
• Must be able to handle confidential information in an ethical and professional manner.
• Excellent verbal and written English communications skills.

WHAT’S IN IT FOR YOU?

Role

At TRAXX, we are in the people business. No matter your role in the company, from maintenance techs to drivers and office team members, you play an important part in the day-to-day operations and ensuring a smooth transition from planning to travel implementation. We show that by providing our employees:

• Positive Learning and Growth Environment
• Competitive pay based on experience: $20.00-$23.00 per hour

Job Type: Full-time, Temporary [February 2025 - January 2026]

Location: Work from the office during probation and any accommodation for work from home, is at the discretion of the manager based on the job requirements, tasks and operational needs; Must be based in Edmonton, Open for Airdrie, Medicine Hat, Kamloops, and Burnaby/Delta.

About Traxx

TRAXX Coachlines provides first-class charter motor coach services throughout Western Canada and the Greater Seattle Area. At our core, our culture of excellence, transparency and inclusivity is only possible with dedicated team members who share our vision - being the number one choice in group travel solutions locally and abroad. We bring together individuals with diverse backgrounds, talents, and expertise to support our clients. From sports teams to chartered tours to worksite transportation, TRAXX has been providing the best motor coach experience on the road since 1932.

Learn more about us at www.TRAXX.net.

Trimark People Solutions | HR Partner for TRAXX Coachlines