Payroll Coordinator (1-year Contract)

Value Proposition

As a leading partner in healthcare, Medline Canada's sole purpose is Together Improving CARE – this means being deeply committed to the health and well-being of our customers, employees, partners and our communities. We employ a diverse group of top talent focused on growing and making a difference in the lives of Canadians, coast-to-coast.

Compensation is only one part of the Employee Value Proposition that Medline Canada offers our employees. As part of our mission, we offer one of the most competitive and engaging employee experience programs in Canada, which includes:

• Collaborative work environment with highly engaged employees
• Market competitive compensation and benefits plan, including LTD & Insurance
• DPSP match program
• Annual Employee Appreciation Week
• Paid vacation and personal days
• Lifeworks Employee Assistance Program (EAP) Resources supporting mental, physical, family and financial well-being
• Career growth and training programs
• Open communication with Senior Leaders
• Tailored incentives for eligible employee groups, such as home office reimbursement and Sylvan Learning Centre credit
• Employee referral program
• Education support programs
• Fitness subsidy
• Recognition programs
• Social activities
• And much more…

JOB SUMMARY

This position is responsible for supporting the payroll/HRIS functions in conjunction with the Finance and Human Resources team.

CORE JOB RESPONSIBILITIES

• Act as contact for payroll/HRIS provider, ensuring payroll is submitted correctly on a bi-weekly basis (incl. new hires, terminations, expenses, incentive pays, bonuses, gym memberships, employee purchases, etc.)
• Maintains HRIS portal, updating job titles, job descriptions, benefit details, etc.
• Liaises with payroll/HRIS provider to ensure remittances to CRA, Employment Insurance and Workplace Safety and Insurance Board are complete and on time per government requirements
• Remains up to date on payroll changes and tax changes in applicable provinces
• Provides support and assistance to employees regarding payroll, benefit, HRIS questions or requests (i.e. letters of employment)
• Tracks statutory holidays calendars for accuracy
• Supports year-end reporting process for T4s and makes adjustments as required (i.e. PIER auditing)
• Supports the T2200 process annually
• Keeps payroll information filed, organized and confidential
• Looks for efficiencies to streamline payroll processes
• Provides necessary information to finance to allow for proper tracking and trending
• Strong written and verbal communication skills
• Ability to manage multiple projects or assignments at one time and ability to multi-task
• Thorough research and problem-solving skills
• Capable of providing a balanced and common-sense approach to routine and complex issues
• Excel at working well while under pressure

QUALIFICATIONS

• University / College diploma in same or related field
• Payroll Compliance Practitioner certification an asset
• 1-3 years current experience in a comparable role
• Familiarity with ADP, UKG, and/or Workday a strong asset
• Excellent communication and interpersonal skills (verbal and written)
• Able to multi-task and effectively manage priorities
• Able to work under pressure in an ever-changing and dynamic environment
• Proficient with Microsoft Word, Excel and other Office applications

About Medline Canada

Medline Canada stands at the forefront of healthcare, providing expertise and a breadth of solutions for every care setting. With 550+ employees, including 100 dedicated sales and clinical professionals and eight distribution centres located coast-to-coast, Medline Canada is proud to serve the entire continuum of care.

Our Commitment to Diversity and Inclusivity

Medline Canada is committed to diversity and inclusivity and we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons/persons of colour and those who identify as women, persons with disabilities and LGBTQ+ persons.

Our commitment to Accessibility

Medline Canada is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). We endeavor to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact HRCanada@medline.com.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.