Payroll Coordinator

Job Description - Payroll Coordinator (14705)

Improve the processes of today
Define the best practices of tomorrow

At Côté Gold, we focus on what we contribute, not just what we extract. We believe that in order for prosperity to be sustained, it must be shared, it must support the well-being of our employees and our communities, and it must be achieved with minimal impact to the environment.

Côté Gold is being developed in partnership with the Mattagami First Nation, Flying Post First Nation and Métis Nation of Ontario, Region 3.

The open-pit gold mine is a joint venture between IAMGOLD and Sumitomo Metal Mining Co. Ltd. and is operated by IAMGOLD. We are located near Gogama, Ontario, with access to stable infrastructure and strong connections with our local communities.

IAMGOLD is committed to treating all people in a way that respects their dignity and independence. Should you require any support or accommodation during the recruitment process or otherwise, please notify us when you apply and we will work to meet your accessibility needs.

Payroll Coordinator

We are seeking a detail-oriented and experienced Payroll Coordinator to manage payroll for a dynamic mining workforce, including employees working rotational schedules. This role ensures accurate and timely payroll processing while maintaining compliance with all company policies and employment standards. The successful candidate will work closely with HR, Finance, and Operations to support payroll administration in a fast-paced mining environment.

Key Responsibilities

Area 1:

• Ownership of the payroll function for Cote Gold.
• Process and administer bi-weekly payroll, including calculations of earnings, deductions and bonuses.
• Review payroll for accurateness and reasonableness before sign-off by authorized signatories.
• Ensure all employee data is up-to-date in the payroll system, including new hires, terminations, promotions, and adjustments received from the Human Resources team.
• Maintain a thorough understanding of federal and provincial tax laws to ensure accurate deductions and tax filings. Prepare and submit necessary tax documents and payments.
• Process adjustments such as vacation, sick leave, overtime, and other changes to employee compensation, ensuring accuracy and compliance with company policies.
• Coordinate the integration of employee benefits deductions (health insurance, retirement plans, etc.) into payroll processing.
• Ensure all employee hours are accurately tracked and approved in the timekeeping system prior to payroll processing.
• Assist with year-end reporting and audits, ensuring all necessary documentation is available for review and filing.
• Assist with payroll system updates, troubleshoot issues, and work with IT or external vendors as needed to ensure smooth payroll processing.
• Act as the first point of contact for employees regarding payroll questions, discrepancies, and concerns, providing timely resolutions and clear feedback.
• Receive payroll input for hourly employees on a bi-weekly basis and submit for payment.
• Review payroll registers for accuracy.
• Preparation of payroll journal entries for pay run.
• Maintain timesheet software.

Area 2:

• Coordinate monthly and year-end processing of reports and reconciliations.
• Monthly reporting as related to salaries and related costs.
• Year-end tax remittance processing.
• Obtain clearance letters for quarterly WSIB submissions.
• Develop methods for auditing payroll processes and ensure results without errors.

Area 3:

• Communication with government agencies relating to payroll, such as phone calls, emails and information requests.
• Liaise with managers regarding employee concerns.
• Other duties as assigned from time to time.

Qualifications

Minimum Requirements and Nice To Haves

• College Diploma in Administration or related field.
• Canadian payroll certification.

Work experience - Nature & Length

• Minimum 5 years of payroll experience.
• Experience with an industrial setting with various shift rotations.
• Knowledge of UKG and Nethris is preferred.
• Strong understanding of payroll procedures, laws (such as Ontario Employment Standards) and employee benefits.
• Basic accounting fundamentals.
• Ability to process a large volume of transactions with no errors.
• Advanced working knowledge of all major business software programs, and a high level of proficiency with MS Office.
• Good time management skills with an ability to manage multiple tasks and deadlines.
• Strong attention to detail and accuracy in data entry and calculations.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills and the ability to communicate effectively with employees at all levels.

What We Offer

IAMGOLD believes in rewarding outstanding performance with an equally outstanding total rewards package. Our attractive offerings include:

• Competitive Salary and Bonus
• Extended Health, Dental and Insurance Benefit Coverage
• Health Spending Account
• Fitness & Wellness Subsidy
• Employee & Family Assistance Program
• Registered Pension Plan with Company Match
• Employee Share Purchase Plan with Company Match
• TFSA & RRSP
• Electric Vehicle Subsidy

Empowering People – Extraordinary Performance

I AMGOLD is a leading mid-tier gold producer and developer based in Canada, with operating mines in North America and West Africa. Throughout our 30-year history, we have demonstrated our commitment to responsible and sustainable mining practices, and our Zero Harm commitment ensures that we continually strive to reach the highest standards in human health and safety, minimize our impact on the environment and support the development of the local communities in which we proudly operate.

At IAMGOLD we believe that by engaging, empowering and supporting each other, we can achieve extraordinary performance. Our core values guide us; we are driven to excellence in everything we do, we are accountable and operate with transparency, we conduct ourselves with respect and embrace diversity, we grow with teamwork, learning and innovation.

IAMGOLD is proud to be recognized on the 2023 Bloomberg Gender-Equality Index.

Primary Location

Canada

Work Locations

26 - Cote Gold Sudbury Office IAMGOLD Corp, Côté Gold Division 1-2231 Long Lake Road Sudbury P3E 5H3

Job

Finance

Organization

Cote Gold

Job Posting

Mar 10, 2025, 12:22:16 PM