PAYROLL CLERK

Department: Finance
Salary: CA-4 ($46,800.00 - $57,200.00)
Status: Full-Time Regular

Reporting Relationship
The Payroll Clerk reports to the Finance Department Manager.

Position Summary
As a key team player in the Finance Department, the Payroll Clerk is responsible for the daily administration of all functions relating to employee payroll.

ESSENTIAL FUNCTIONS

Processing Payroll

• Accurately processes employee payroll on the ACCPAC payroll module, including term and casual/on-call employees per payroll information forms approved by department managers.
• Monitors and records employee time sheets upon department manager approval.
• Accurately calculates and records employee payroll details, including required payroll deductions; monitors and tracks employee attendance, vacation entitlement, sick leave credits, overtime, and other leave entitlements based on department manager approval.
• Ensures MFN’s Personnel Policy is adhered to when processing payroll and by verifying attendance, sick leaves, etc.
• Ensures strict confidentiality and privacy is practiced at all times.
• Monitors and maintains accurate management of payroll records and employee filing systems.
• Reconciles employee and employer payroll deductions.
• Prepares and reconciles payroll accounts with the general ledger.
• Completes requests for pay-related documents including statements and verifications.
• Keeps current and implements applicable payroll legislation requirements.

Reporting

• Ensures remittances are issued and submitted by the due date for the Teacher’s Pension Plan, Sun Life Pension Plan & Group Life Benefits, WSIB, CPP, Tax, EI, and Family Responsibility Office.
• Generates and distributes reports in a timely manner including remittance of employer and employee contributions by pay period, monthly and yearly reports for Teacher’s Pension Plan, Sun Life Group Pension Plan, and Group Life Benefits.
• Ensures reports are precise and submitted on time to MFN’s benefit providers.
• Reviews and processes payroll year-end reports for Finance Manager review and approval.

QUALIFICATIONS & REQUIREMENTS

Preferred
Must have College Diploma in Business Administration or certified Payroll Compliance Practitioner with five (5) years’ experience.

Minimum
Must have High School Diploma and be working toward a College Diploma in Payroll Compliance Practitioner or Business Administration with a minimum of three (3) years direct work-related experience or equivalent education, certificates, and experience.
Must be a Canadian Payroll Association member in good standing or be training to become a certified Payroll Compliance Practitioner (PCP).

Other
Strong analytical skills, pays strict attention to detail, and is a good problem solver. Excellent IT skills with demonstrated proficiency in Excel, Microsoft Office, and all ACCPAC modules.
Strong organization and time management skills with proven ability to prioritize and handle multiple tasks to meet deadlines.
Must be self-motivated and able to work in a fast-paced work environment; able to work with minimal supervision and in a strong team environment.
Maintains excellent employee and management relationships.
Strong verbal and written communication and interpersonal skills.
Must be willing to participate in training deemed necessary by the Department Manager and committed to continuous professional development to apply new knowledge for creating improved efficiencies and implementing recommendations.
Tact, diplomacy, professionalism, and strict confidentiality are essential.
Experience and understanding of Anishinabek culture and traditions; fluency in Anishinabemowin or willingness to learn are strong assets.
CRC requirement (30 days current, original or certified copy).

Criminal Reference Check (CRC) Rationale: M’Chigeeng First Nation is in a position of trust to its band members and is committed to providing a safe and secure work environment. Applicants must have a clear record and/or dated convictions relating to fraud, drugs, assault, and theft. The CRC must be current (30 days) and must be an Original.

Interested applicants must submit COVER LETTER, RESUME, THREE (3) CURRENT REFERENCES (2 Work-Related references from a direct supervisor/manager and 1-character reference that will be contacted upon a successful interview) and education certifications to:

Payroll Clerk
employment@mchigeeng.ca
c/o Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0 (Fax 705-377-4980)

INCOMPLETE applications will not be considered. Preference will be given to Anishinabek people.
For Job Description, please contact Human Resources employment@mchigeeng.ca