Payroll & Benefits Coordinator (18-month Contract)

Payroll & Benefits Coordinator (18-month Contract)

Thursday, March 20, 2025

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,400 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities.

Role Overview

McElhanney’s Human Resources team is seeking an enthusiastic and detail-oriented Payroll & Benefits Coordinator for an 18-month contract. Reporting to and under the direction of the Payroll & Benefits Supervisor, the Payroll & Benefits Coordinator is responsible for the accurate and timely processing of payroll and benefits for salary and hourly employees, adhering to provincial and federal legislation and company policies. This role is also responsible for responding to inquiries regarding payroll and benefits-related matters. Passionate about supporting employees, the Payroll & Benefits Coordinator handles tasks proactively, manages priorities, and excels as part of a team.

The successful candidate will be based in Vancouver, BC, in a hybrid work arrangement to start, and further office requirements to be reviewed.

Responsibilities:

• Process bi-weekly payroll for all employees across Canada with accuracy and timeliness
• Review and confirm time and attendance records and ensure accuracy and adherence to company policies and legal obligations
• Promptly resolve payroll issues or errors in a professional manner
• Issue Records of Employment (ROE) for terminations and leaves as required
• Assist with year-end payroll processes, including T4 preparation and distribution
• Stay updated on Canadian payroll legislative requirements and employment standards
• Act as a trusted source of information relating to payroll
• Support benefits enrollment, updates, and terminations
• Process all employment paperwork for new hires, employment changes, leaves, and terminations
• Prepare employment verification letters as per employees’ inquiry
• Flexibility to take on new projects and assignments as required

What You’ll Bring:

• Possessing or working towards a Payroll designation is an asset (e.g., PCP, PLP)
• 1–3 years’ experience in payroll and benefit administration
• Exceptional attention to detail and ability to maintain high accuracy in data entry
• Intermediate proficiency in Microsoft Office applications such as Excel, Word, Outlook, etc.
• Experience using Dayforce is preferred, or familiarity with similar payroll and HRIS systems
• Good understanding of Employment Standards and Payroll Legislation is an asset
• Ability to handle sensitive and confidential information with integrity and professionalism

Skills/ Attributes Required:

• Strong organizational and time-management skills
• Excellent attention to detail and problem-solving abilities
• Positive attitude and willingness to learn with a helpful mindset and a passion for payroll and benefits
• Excellent written and verbal communication skills
• Strong sense of deadlines and ownership of work

What Can We Offer You?

The salary range for this position is $48,000-$60,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications.

• Vibrant social atmosphere
• Profit sharing through an annual performance bonus program
• Ability to become a shareholder in an employee-owned company
• Mentoring and technical guidance
• Diverse career opportunities
• Continuous support for your professional development and growth including access to courses on our Learning Hub, paid professional development, mentorship program, and encouragement to join internal committees such as, Young Professional, Women at McElhanney, Equity Diversity and Inclusion, and technical service groups
• Flexible work hours to accommodate your busy lifestyle
• Maternity leave top-up and parental leave
• Great benefits, including extended health and dental coverage, healthcare spending account, and RRSP matching
• Employee and Family assistance program, which offers 24/7 support for all employees and their families either online or over the phone
• A family-like culture that is characterized by respect and inclusion for all

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!

If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

To learn more about our recognition as Canada's Top 100 Employers (2024), visit Top Employer: McElhanney Ltd. (canadastop100.com).

Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning