Payroll & Benefits Clerk- Finance- Full Time

Purpose

The Payroll and Benefits Clerk is responsible for the timely and accurate delivery of payroll and related client service, including recordkeeping and reporting.

Duties

1. Perform a variety of duties in the preparation, processing, and maintenance of payroll and benefit calculations.
2. Respond to queries from staff, managers, and external parties.
3. Research and analyze discrepancies and process appropriate corrections; ensure the accuracy of payroll and benefit codes.
4. Process leave of absence payments, records of employment, SUB plan payments, pay adjustments.
5. Prepare and process manual cheques.
6. Remit Federal and Provincial taxes and other withholdings.
7. Calculate reimbursement from external parties (i.e. retirees, unions) for amounts originally paid by the organization.
8. Calculate and apply garnishment(s).
9. Prepare and maintain related payroll records and reports.
10. Correspond with outside agencies.
11. Cross-train designated back-up to administer and process payroll.
12. Keep up to date on all current collective bargaining agreements.
13. Other duties as assigned.

Qualifications

1. Community College Diploma in business or related field.
2. Two (2) years of related experience and/or training or equivalent combination of education and experience with primary responsibility of payroll administration and processing.
3. Experience working with time and attendance, payroll, scheduling and human resource systems.

Skills & Ability

1. Ability to work effectively and efficiently as a team member in a fast paced environment in stressful situations.
2. Customer service, interpersonal and telephone skills.
3. Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, and Outlook.
4. Ability to maintain successful working relationships with the interdisciplinary team to achieve positive patient outcomes.
5. Ability to organize time effectively to perform the duties of the position.
6. Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.
7. Behaviour consistent with Hospital Mission, Values and Standards of Performance.
8. Ability to read, write and communicate to perform the duties of the position.
9. Proficiency and accuracy in clerical tasks including data entry, keyboarding, filing systems, documentation etc.
10. Proficiency in using telephone systems, laptop computers, video and phone conference equipment.
11. Knowledge of hospital software applications such as Meditech.
12. Knowledge of applicable laws, codes, regulations, standards, methods and practices related to payroll systems and employee benefits.
13. Knowledge of basic accounting principles as related to payroll processing.
14. Knowledge of standard office practices and procedures.
15. HRMS (Human Resource Management System), specifically Payroll, Staffing & Scheduling, and Human Resources.
16. Knowledge of total financial cycle.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may be assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.