Payroll and HR Administrator

Job Overview

We are seeking a dedicated and detail-oriented Human Resources Specialist to join our dynamic team. This role is essential in supporting various HR functions, including Payroll, HR, and Accounts Payable Administrator. The ideal candidate will possess strong analytical skills and a passion for fostering a positive workplace culture.

RESPONSIBILITIES AND EXPECTATIONS

Payroll, Time and Attendance and Analytics

• Oversee the preparation and processing of bi-weekly payroll for both hourly and salaried employees.
• Administer payroll and time and attendance functions, including inputting new hires, updating employee status, managing wage adjustments, handling terminations, and submitting Records of Employment (ROE).
• Maintain accurate and current employee data in the ADP system.
• Address and investigate inquiries and discrepancies related to payroll and time and attendance.
• Handle year-end reconciliation for payroll and file necessary reports such as T4, T4A's, and the EHT annual return.
• Provide training and support to Supervisors and Managers on ADP Time and Attendance, Scheduling, and Analytics modules.
• Investigate and manage wage subsidy initiatives.

Accounting

• Manage vendor records, input invoices, review statements, and ensure reconciliation of accounts.
• Organize and file all accounting documents while overseeing record retention.

General Human Resources Administration

• Draft and deliver employment contracts to new and rehired employees.
• Administer time-off policies and ensure accurate payment for paid time off.
• Introduce electronic onboarding, collecting all necessary documentation for new hires.
• Develop various forms, spreadsheets, and templates as required.
• Research and manage employee communication boards.
• Assist the HR Manager in HR-related communications.
• Contribute to researching, designing, and implementing new HR programs and initiatives.
• Assist in organizing employee engagement events, such as Staff BBQ, Christmas party, and staff appreciation lunches.

Employee Records

• Manage and safeguard employee records and files, ensuring strict adherence to confidentiality protocols for both paper-based and electronic filing systems.

Training and Development

• Manage employee training records within ADP Workforce NOW.
• Assign and oversee all online training activities.
• Verify and maintain current certifications, arranging for additional training when needed.
• Modify and update training packages as necessary.

Health and Safety

• Serve as a certified member and secretary of the Joint Health and Safety Committee.
• Supervise the workplace inspection process.
• Monitor and post monthly accident statistics.
• Manage the health and safety communication boards.
• Identify workplace hazards as part of regular duties.

PREFERRED QUALIFICATIONS

• Over 5 years of experience as an administrative assistant.
• Possess more than 3 years of expertise in payroll processing, with an advantage of experience in ADP Workforce Now.
• Knowledge of general accounting and accounts payable is an additional asset.
• Demonstrated strong business and financial acumen.
• Exceptional organizational skills, characterized by high attention to detail, and adept at multitasking in a fast-paced environment.
• Superior verbal and written communication skills.
• Capable of meeting multiple deadlines and adept at task prioritization.
• Independent worker with a proactive approach.
• Adherence to confidentiality is a key strength.
• Strong interpersonal skills.
• Sound problem-solving skills and judgment.
• Highly proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Experience with Jonas Club Management Software is considered an asset.

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

• Casual dress
• Extended health care

Language requirement:

• Native speaker, French not required

Schedule:

• Monday to Friday

Work Location: In person