Payroll and HR Administrator

NOTE: This is an in-office role (5 days a week) in Aurora, Ontario.

My client, in the hospitality industry is currently in search for a Payroll, HR, and Accounts Payable Administrator that will administer the full scale bi-weekly payroll, accounts payable and work with the Human Resource Manager and Senior Accountant to provide additional support. See below duties.

Payroll, Time and Attendance and Analytics

• Oversee the preparation and processing of bi-weekly payroll for both hourly and salaried employees.
• Administer payroll and time and attendance functions, including inputting new hires, updating employee status, managing wage adjustments, handling terminations, and submitting Records of Employment (ROE).
• Maintain accurate and current employee data in the ADP system.
• Address and investigate inquiries and discrepancies related to payroll and time and attendance.
• Handle year-end reconciliation for payroll and file necessary reports such as T4, T4A's, and the EHT annual return.
• Provide training and support to Supervisors and Managers on ADP Time and Attendance, Scheduling, and Analytics modules.
• Investigate and manage wage subsidy initiatives.

General Human Resources Administration

• Draft and deliver employment contracts to new and rehired employees.
• Administer time-off policies and ensure accurate payment for paid time off.
• Introduce electronic onboarding, collecting all necessary documentation for new hires.
• Develop various forms, spreadsheets, and templates as required.
• Research and manage employee communication boards.
• Assist the HR Manager in HR-related communications.
• Contribute to researching, designing, and implementing new HR programs and initiatives.
• Assist in organizing employee engagement events, such as Staff BBQ, Christmas party, and staff appreciation lunches.
• Manage and safeguard employee records and files, ensuring strict adherence to confidentiality protocols for both paper-based and electronic filing systems.
• Manage employee training records within ADP Workforce NOW.
• Assign and oversee all online training activities.
• Serve as a certified member and secretary of the Joint Health and Safety Committee.

Accounting

• Manage vendor records, input invoices, review statements, and ensure reconciliation of accounts.
• Organize and file all accounting documents while overseeing record retention.

QUALIFICATIONS

• Possess more than 3 years of expertise in payroll processing, with an advantage of experience in ADP Workforce Now.
• Knowledge of general accounting and accounts payable is an additional asset.