Payroll and Accounting Clerk (Clerk 3)

Closing Date: 12-Mar-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Public Works manages 23,000 kilometers of roads and highways, 4,100 bridges, and provincial ferries. Our District Highway Operations Division plays a critical role in managing various programs, functions, and activities throughout our province, including snow and ice control services, road maintenance and repair services, and approval of various permits.

In the Central District, our administrative team is growing and recruiting for a Clerk to support our payroll and accounting operations. As the Clerk, you are one of our key team players who supports the overall efficiency of our operations.

About Our Opportunity

As the Payroll and Accounting Clerk, you are the backbone to supporting our department operations. You have the important responsibility of processing a broad range of payroll and accounting documents, while ensuring accurate data is processed and completed within tight deadlines.

Primary Accountabilities

• Enter hours for CUPE payroll, verify time entry reports, and enter travel expenses and reimbursements for employees.
• Process vendor invoices and credit memos.
• Enter journal vouchers, inventory issues, and reconcile reports.
• Ensure proper documentation and signing authority are received.
• Maintain records and relay information to the proper individual for action.
• Provide backup coverage for the payroll and accounting team as needed.

We operate in a fast-paced environment with strict deadlines and we need your ability to multitask and deal with changing priorities to keep our team on track and employees paid on time.

Qualifications and Experience

You have four (4) years of related experience in a computerized payroll and accounting environment. An equivalent combination of training and experience will be considered.

As the ideal candidate, you must demonstrate a working knowledge of:

• Accounting and payroll principles.
• Spreadsheet software, word processing, and email applications.

Experience with different SAP modules is required, as well as knowledge and familiarity with various Nova Scotia Government Policies are desirable qualities to be considered.

You are a self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player. You are accurate in your work and have well-developed time management and organizational skills to meet established payroll deadlines and priorities. You consistently maintain confidentiality in all you do. You possess problem-solving abilities and analyze and present information clearly and concisely. Your exceptional interpersonal and communication skills will assist you when liaising with staff and responding to staff and vendor inquiries, both verbally and in writing. You consistently maintain a professional and courteous disposition and hold a high standard for client and customer service.

Equivalency

An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:

• A completed related diploma and two (2) years of experience.
• Four (4) or more years of experience.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• May be required to work overtime on occasion.
• Typically located in a comfortable office environment.
• Much of the time is spent in a comfortable position with frequent opportunity to move about.
• Regularly reads and interprets multiple sources of information, with a regular requirement to type, read, and work on a computer.
• May experience pressure with deadlines and need for accuracy.

What We Offer

• Career Development with access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace where employees feel valued, respected, connected, and tuned in.
• Countless Career Paths.

Pay Grade: CL 18

Salary Range: $1,684.00- $1,884.17 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities, and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.