Payroll Administrator

Job Title: Payroll and Benefits Administrator

Location: Woodstock, Ontario

Full-time, Permanent.

On-site.

Position Overview:

The Payroll & Benefits Administrator is responsible for the accurate and timely processing of payroll while ensuring compliance with all relevant legislation and internal policies. This position supports both the Accounting and Human Resources departments and plays a vital role in maintaining efficient operations, supporting employee satisfaction, and safeguarding confidential payroll data.

Key Responsibilities:

• Process weekly payroll for both salaried and hourly employees, ensuring accuracy and adherence to all applicable regulations.
• Administer payroll deductions such as taxes, benefits, garnishments, and pension contributions.
• Verify and reconcile timecards, attendance records, and overtime, resolving discrepancies as needed.
• Maintain up-to-date and accurate payroll records, including changes related to new hires, terminations, and compensation adjustments.
• Prepare and distribute payroll-related reports and documentation such as Records of Employment, T4 slips, and year-end filings.
• Oversee the administration of employee benefits, ensuring correct deductions and remittances.
• Collaborate with HR and Accounting teams to resolve payroll-related inquiries in a timely manner.
• Ensure compliance with federal and provincial payroll legislation, and implement updates as needed.
• Assist with system upgrades and enhancements related to ERP/payroll software.
• Identify and propose improvements to optimize payroll workflows and processes.
• Follow all organizational policies and procedures.
• Perform other related duties as assigned.

Knowledge and Skills Required:

• In-depth knowledge of Canadian payroll legislation and tax requirements.
• Proficiency in payroll software
• Strong Microsoft Excel skills, including use of formulas and pivot tables.
• Excellent attention to detail, organization, and accuracy.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with a high level of confidentiality and professionalism.
• Solid problem-solving and analytical abilities.

Education and Experience:

• Minimum 5 years of experience in payroll and benefits administration, ideally within construction, manufacturing, or a related field.
• Post-secondary education in Accounting, Business Administration, or a similar discipline.
• PCP (Payroll Compliance Practitioner) certification is preferred.
• Experience working in a multi-division payroll setting is considered an asset.
• Familiarity with unionized payroll processes is an advantage.
• Strong proficiency in English, both written and verbal.