Payroll Administrator

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns to aecon@aecon.com

Date: Mar 18, 2025

Location:

Spences Bridge, British Columbia, CA

Operating Sector: Finance

Position Title: Payroll Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Job Summary:

Aecon-EAC Highway 8 General Partnership (“AEGP8”), a 50/50 consortium between Aecon and Emil Anderson Construction, has been selected by the Province of British Columbia to deliver the Highway 8 Project under a progressive alliance contract model. AEGP8 will work as an integrated team with the province during a development phase to finalize the design, scope and target cost of the project, with construction expected to commence in the second quarter of 2025 and completion expected in late 2026. The scope of work includes replacing two temporary structures with permanent bridges and building approximately 3 kilometres of connecting highway approximately 15 kilometres east of Spences Bridge to improve safety and climate resiliency.

The Payroll Administrator is responsible for providing the accurate, and timely entry of unionized craft employee timesheets along with day-to-day payroll administration. The incumbent will work closely with the project operations, finance and human resources teams. This role is located near Spences Bridge, BC and is a 10/4 rotation with LOA provided.

Payroll Responsibilities:

• Develop an understanding and familiarity with the various sector union agreements which includes wage classifications, union benefits and scenarios for worker entitlement to allowances.
• Utilizing and acting as an administrator to the electronic timecard software system (Field Data Capture)
• Provide training to new foremen, superintendents, and project engineers on FDC including occasional troubleshooting where necessary.
• Coordinate timecard approvals/corrections with the superintendents and foremen.
• Accurate and timely submissions of daily timecards to HCM Payroll (Aecon Payroll Team)
• Receive and validate the daily payable time report.
• Crosscheck hours, premiums and allowances against the union agreement.
• Assist with validation of weekly/biweekly payroll payments.
• Send out electronic paystubs after they are generated.
• Provision of accurate details for quarterly WorkSafeBC submittals.
• Maintain tracking spreadsheets for cost reconciliation
• Work alongside project controls team to generate labour / productivity reports.
• Coordinate new employee request forms and termination forms with HR team and Corporate Payroll Team.
• Act as an advisor to the project team on the collective agreement as it relates to payroll practices and optimization of shift schedules.
• Resolve payroll and invoicing discrepancies.
• Support all internal and external audits related to payroll.
• Work closely with the Human Resources / Labour Relations and Finance teams.
• Build collaborative working relationships will all levels of the project.

Required Knowledge and Experience

• Minimum of 2-3 years’ experience with payroll administration, handling a large payroll headcount or equivalent experience will be considered.
• Experience working with unions and reading and interpreting collective agreements.
• Knowledge of payroll principles, practices, and relevant legislation.
• Related post-secondary education and professional payroll work experience within a construction environment.
• Demonstrated computer software proficiency with Microsoft Office applications.
• Experience with SAP ERP system and Field Data Capture is an asset.
• Excellent organizational skills to handle multiple deadlines and tasks within a high-pressure work environment.
• Results-driven attitude.
• Strong attention to details.
• Excellent interpersonal and communication skills.
• Collaborative work style.
• Ability to handle sensitive and confidential information in a professional manner.

The expected pay range for this salary is $60,000.00 - $70,000.00.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.