Payroll & Accounting Specialist

• Payroll & Accounting Specialist to join our team!

WellFort Community Health Services is a non-profit, values-based organization based in Peel Region. We provide a wide variety of comprehensive care including primary care, dental, mental health and chronic disease management with a focus on illness prevention, health promotion and community development. With a mission to provide high quality health care for all, WellFort is a respectful, caring, and inclusive organization.

The Payroll & Accounting Specialist will be responsible for ensuring the efficient management of payroll and other accounting functions. This role involves preparing and processing payroll accurately and on time, maintaining precise payroll records, and ensuring compliance with relevant laws and regulations. The Specialist manages employee benefits, prepares financial reports, and coordinates with the finance department for audits and budgeting.

The specialist collaborates with human resources and management to align scheduling with organizational goals, implements payroll and scheduling policies, and provides support to employees on related matters. They continuously seek opportunities for process improvements and stay updated on industry best practices to enhance the overall efficiency and effectiveness of WellFort Community Health Services.

RESPONSIBILITIES

1. Administration and processing of semi-monthly payroll across multiple employee groups for salaried and hourly employees with varying degrees of complexity, premiums, and policies.
2. Employee payroll administration including enrollment, terminations, employment status changes, setting up payroll elements, and processing ROE's.
3. Secondary review of employee timecards and administration of ADP period closing and new cycle opening.
4. Monthly payroll reconciliation with accounting system.
5. Year-end reconciliations and reporting including annual T4 reconciliation, fiscal year T4 reconciliation, pension reconciliation, and payroll adjustments.
6. Process and submit employment and government forms & reports as required (i.e., Stats Canada reports, ROE’s, EHT, WSIB claim information).
7. Comply with provincial legislation including the Employment Standards Act (ESA) and Wellfort policies as they relate to payroll administration.
8. Ad hoc financial analysis, reporting, and decision support to CEO, Manager of Finance, and other members of leadership.
9. Maintain payroll records and employee information, including deductions, garnishments, and other relevant data.
10. Address payroll-related queries from employees and management promptly and professionally.
11. Update payroll records with changes in employment status, benefits, and deductions.
12. Collaborate with other departments to ensure payroll and scheduling activities align with overall organizational goals and objectives.
13. Calculate wages, salaries, overtime, deductions, and bonuses.
14. Ensure proper tax withholdings and compliance with federal, provincial, and local tax laws.
15. Administer employee benefits programs, including health insurance, retirement plans, and other voluntary deductions.
16. Assist employees with benefits enrollment and inquiries.
17. Generate payroll reports for management and finance departments.
18. Assist with general administrative tasks as needed to support the smooth operation of the Community Centre.
19. Be part of closing the month end, preparing journal entries, month-end reporting, as well as year-end closing.
20. Prepare account reconciliations including bank reconciliation, prepayment, accruals, deferred revenue, and capital contribution schedules.
21. Develop and manage employee schedules to ensure adequate coverage for all shifts to support the 24/7 operation of programs at Wellfort Community Health Services.
22. Coordinate with program managers and staff to create and manage schedules that optimize resource allocation and meet operational needs.

MINIMUM REQUIREMENTS

1. Associate’s degree or Diploma in payroll administration, accounting, or a similar discipline is preferred.
2. Payroll Compliance Practitioner (PCP) certification preferred.
3. Great knowledge in payroll management, accounting, human resources, business law, and information systems.
4. Proficiency with ADP is preferred.
5. Proven experience of 3-5 years in payroll administration, preferably in a complex organizational setting.
6. Strong understanding of payroll processes, tax regulations, and employment laws.
7. Experience with scheduling software or systems preferred.
8. Ability to analyze payroll data and ensure accuracy.
9. Strong problem-solving skills to handle payroll discrepancies and scheduling conflicts.
10. Great knowledge of time and attendance systems and technologies.
11. Excellent attention to detail and accuracy in data entry and record-keeping.
12. Ability to maintain confidentiality and handle sensitive information with discretion.
13. Ability to manage multiple tasks and deadlines efficiently.
14. Ability to work collaboratively with HR, finance, and other departments.
15. Strong customer service orientation to assist employees with payroll and scheduling inquiries.
16. Effective communication skills, both verbal and written.
17. Strong organizational and time-management skills with the ability to prioritize tasks.
18. Proficiency in MS Office, particularly Excel, and familiarity with payroll software.

WellFort prioritizes candidates from marginalized communities, including Indigenous, racialized, 2SLGBTQIA+ persons, newcomers, and those with lived/living experience of drug use or houselessness. We invite applicants to indicate relevant identities in their cover letters.

Accommodations are available throughout the hiring process. Requests for accommodation due to disability can be made at any stage in the recruitment process.

The successful candidate will demonstrate a willingness to participate in WellFort’s commitment to becoming an inclusive, barrier-free health centre and an ability to work in an interdisciplinary team.

Salary Range: $58,211-$67,514 (consideration of experience)

Compensation package includes health and dental benefits and HOOPP pension benefits.

Please quote “PAS0425” in the subject line. No phone calls please. Successful candidates will be contacted.