Partnerships and Events Coordinator - Hybrid - BC Recreation & Parks Association

About BCRPA:

BC Recreation and Parks Association (BCRPA) is a not-for-profit organization that plays a central role in leading the enrichment and improvement of the quality of life of British Columbians and their communities. We do this by championing the power of recreation and parks. Ours is a story of creating community connectedness and individual well-being based on the knowledge and recognition that recreation and active living, as well as access to parks and the natural environment, have significant impacts on our physical and mental health.

BCPRA hires on the basis of merit and is strongly committed to equality and diversity and providing a welcoming and inclusive workplace. We welcome everyone to apply, and we especially encourage you to apply if you are from a community marginalized based on race, colour, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression.

If you are hard-working, collaborative, highly skilled and passionate about making a difference, you will find yourself among like-minded people.

Partnerships and Events Coordinator - Hybrid

Annual Salary: $50,960

Employment Type: Full time (0.9 FTE) permanent

Number of Hours per Week: 31.5 hours/week 4 or 5 days/week

Typical office hours are 8:30am – 4:30pm, Monday to Friday, however BCRPA has a flexible working environment.

Location: Hybrid. In-office Wednesdays and remote or in-office other workdays. Must be available in-person as operationally necessary including partnership meetings, conferences, events, and training. Office location is #200-475 Georgia St W, Vancouver BC V6B 4M9.

Position Description:

The Partnerships and Events Coordinator at British Columbia Recreation and Parks Association (BCRPA) is responsible for creating and cultivating sector revenue building relationships to support our key conferences, events, programs, projects and other professional development initiatives including but not limited to our four annual professional development conferences:

1. Parks Professional Pathways (February)
2. Symposium (May)
3. BCFit (September)
4. Empower YOUth, and on alternating years, Ripple Effects (November)

This role will lead the planning and execution of ongoing partnership development focused on increasing and diversifying revenue streams into the organization focused on sponsors, exhibitors and other corporate and sector partnerships.

A typical day would involve:

• Creating budget estimates for conference tradeshows includes exhibitor and sponsor product pricing.
• Reaching out to past event sponsors and exhibitors to inform about upcoming events and their next event participation.
• Cold calling potential new exhibitor and sponsor contacts.
• Finding creative new ways to onboard exhibitors and sell sponsored products.
• Supporting the program & conference teams with planning of sponsored social events, panel presentations and other program pieces.
• Updating contact & relationship management lists related to events or partnerships.
• Reviewing marketing materials.
• Setting up sponsor and exhibitor online registration and website portals.
• Providing client support via email, phone and at in-person events.
• Drafting sponsorship agreements and send invoices.
• Working together with event managers to organize conference tradeshows.
• Coordinating the annual sponsored awards processes and committees 2X/year.
• Building and supporting new and existing revenue-sharing and advertising partnerships.
• Supporting the Director, Engagement and Communications, and other colleagues as required.

Your role at events & conferences:

• Manage tradeshows as the main point of contact for sponsors, exhibitors and other vendors.
• Trouble shoot exhibitor arrival and booth set-up, and as needed throughout conference.
• Organize and support sponsored social events on-site and other program pieces.
• Organize on-stage delegate prize draws.
• Work together with Event Managers on-site to ensure event runs smoothly.
• Expand relationships with sponsor & exhibitors through in-person support.

You would describe yourself as someone who:

• Is personable, outgoing and relatable.
• Has strong interpersonal skills including a demonstrated ability to develop and cultivate partnerships and collaborative relationships.
• A quick learner and a collaborative colleague who enjoys being part of a team and can work independently.
• Has excellent financial and operational planning, coordination and tracking.
• Enjoys detailed project planning and management, priority and goal setting, and tracking multiple targets and deliverables.
• Is adept at working with partners who may have unique priorities and needs.
• Finds ease with creative problem solving and isn't afraid to propose innovations or creative solutions.
• Is inquisitive, curious, and driven to improve.
• Enjoys working with other fun, positive and dedicated professionals.

You have:

• At least 2 years of experience in sales, marketing, prospecting, or relationship or client management.
• A relevant undergraduate degree in event management, business administration, recreation administration, leadership or communication.
• Expertise in planning, management and coordination of projects involving a variety of colleagues, stakeholders, and committees.
• Experience managing budgets, including processing invoices and writing reports.
• A high level of proficiency in computer skills (Microsoft Office Suite) with the ability to navigate around content data management systems.

At BCRPA we are committed to becoming a more just, equitable, inclusive, and diverse workplace, which extends to how we hire. We are continually learning new and unlearning old practices while examining systemic causes of inequity in our practices. We want everyone to have a place in our workplace.

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.

What we offer:

• A flexible work week.
• Competitive salary and generous benefits package.
• Starting at 3 weeks of vacation and increasing from there, plus an additional 3 cultural days per year.
• Hybrid work opportunities.
• Supportive work culture.
• More accessible interview practices, such as sharing interview questions in advance and accommodating as many accessibility requirements as we can.
• Office accessibility located on the second and third floors of a building with an elevator for access to the office, and an accessible, single-stall, gender-neutral washroom that includes a shower.

Application Information:

Submit a resume with cover letter with the subject line: “Partnerships & Events Coordinator” to jobs@bcrpa.bc.ca. Application deadline is January 10, 2025. Only those candidates selected for further consideration will be contacted. We thank all applicants for their interest. No phone calls or emails please.