Partnership & Events Coordinator

Please apply no later than Tuesday, December 31 at 4:30 P.M.
Job portal link: https://form.jotform.com/243405068929261

Primary Purpose:

The Partnership and Events Coordinator, reporting to the Curator of Education, will strategize, develop, and implement partnerships, the community membership program, and coordinate programs and events to achieve the Mission, Vision, and strategic objectives of the Gallery with a focus on community engagement and access.

Working collaboratively with the Head of Program Operations, this position will serve as the primary contact for all partnership-related inquiries and provide supervision to the Facilities staff, offering guidance and support as needed. Additionally, the role will involve close coordination with staff, volunteers, and partners to assist with the planning and execution of internal events.

Accountabilities:

• In collaboration with partners and the Curator of Education, support the development and delivery of diverse programs that focus on community engagement and access.
• Assist senior management to identify and implement multi-year strategies and goals to actively facilitate partnership engagement for the Gallery.
• Accountable for the coordination, care, and ongoing support of partnerships, ensuring the establishment and maintenance of strong, collaborative relationships that drive mutually beneficial outcomes.
• Nurture and maintain sub-lease relationships, including contract development, orientation (training), co-developing policies and processes, and evaluation, as required, for ongoing Gallery sub-tenants (partners) including Craft Services, and Preschool Fine Arts Co-op.
• Provide foundational support for gallery-related operational matters and internal event coordination as the primary contact for Craft Services on all facilities, catering, and program requirements.
• Adhere to Gallery policies and support management decisions in a positive, constructive, and professional manner, while aligning actions with the Gallery's strategic plan and long-term goals.
• Organize requests and implement partnerships for the community membership program. Work with partners to establish relationship frameworks that benefit both organizations.
• Coordinate logistical and venue requirements, including catering, event sheets, access services, technical checks, other equipment rentals, maintenance, and cleaning services to assist in the development and delivery of in-house programs and events, including but not limited to, exhibition openings, public programs, lectures and symposia, and major development events (Gala, Baazart, Celebration of Giving).
• Support guest artists and presenters for programs and events, coordinating and attending technical rehearsals and live programs, as required.
• Provide logistical support in a variety of capacities including greeting, check-in and registration, and directional assistance for programs and events.
• Be fully knowledgeable in relevant facilities and project management software, maintain software licensing, develop templates and troubleshoot strategies, facilitate staff training where applicable.
• Maintain absolute discretion and confidentiality to protect the privacy of partners and any other initiative, activities or topics that are not authorized to be formally communicated to the public.
• At all times, maintain the highest level of professionalism with a focus on surpassing standards of customer service, accessibility, and community engagement. Be able to anticipate and coordinate access services that will enable engagement with a broad range of participants.
• Anticipate and respond to visitor and partner requests, needs, or complaints by immediately providing personal assistance or notifying the appropriate Gallery staff of the need for immediate assistance.
• Collaborate with the Development team to ensure that program contractual obligations with partners and sponsors are met for Program supported events.
• Be an active participant in the community to enhance the visibility of the organization and advance relationships with partners.
• Maintain compliance with appropriate licenses, rules, and regulations of music royalty fees throughout gift shop, rentals, café, and programs.
• Participate in ongoing and project-related staff meetings.
• Perform other position-related duties as assigned.

Supervisory Responsibilities:

1. Supervision of Facilities rental team including Facilities Preparator, Event & AV Tech and casuals.
2. Performance management and discipline of Facilities rental team.
3. Assist Head of Program Operations with yearly performance reviews.
4. When required, supervise casual Facilitators during required events.

Qualifications – Education & Experience: Requires Bachelor’s degree or equivalent training and/or experience in related field, and 3 years of experience.

Skills:

• Strong desire to promote the value of the organization to the community.
• Skill set includes: a natural connector, problem solving, organization, strategic thinking, creativity, facilitation, and planning.
• Strong ability to communicate both written and verbal and the ability to present to a variety of audiences.
• An ability to respond to and anticipate the needs and interests of partners, audiences, and visitors.
• Excellent project management capacity complemented by exemplary people skills.
• Excellent time management, organizational, and leadership skills.
• Ability to show initiative working both independently and cooperatively in a team environment under multiple deadlines and in high-pressure situations.

Salary Information: $60,592 ($31.07) – $68,593 ($35.31)

The MacKenzie Art Gallery is committed to maintaining an inclusive culture and building a diverse workforce that includes diversity in gender identity/representation, First Nations, Inuit and Métis peoples, persons with disabilities and members of racialized communities who have traditionally been and are currently underrepresented in the Canadian workforce. We welcome applications from all qualified candidates.

HOW TO APPLY

Please apply no later than Tuesday, December 31 at 4:30 P.M.
Must apply using job portal link: https://form.jotform.com/243405068929261

Questions for this position can be emailed to Vladan Vukovic, HR & Equity Manager at vvukovic@mackenzie.art or (306) 584-4250 ext. 4276

The successful candidate must submit a satisfactory Criminal Record Check prior to employment.

Job Types: Full-time, Permanent

Pay: $60,592.00-$68,853.00 per year

Benefits:

• Dental care
• Flexible schedule
• Life insurance
• RRSP match
• Vision care
• Work from home

Flexible language requirement:

• French not required

Work Location: In person

Application deadline: 2024-12-31