Paralegal

Position Overview

Reporting to the Legal Counsel, the Paralegal provides effective legal and administrative support to the Indigenous Engagement, Laws and Relations ("IELR") team while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position.

The Paralegal prepares materials such as draft responses/informal review and reports on Financial Administration Laws ("FALs") and Financial Administration By-Laws ("FABs"). Significant attention to detail, initiative, and accuracy is essential for success.

Accountabilities

FAL and FAB Reviews

1. Complete preliminary informal reviews of FALs and FABs;
2. Maintain record management HPRM and CRM systems for FAL and FAB documents;
3. Prepare FAL and FAB materials for the Committees and Board meetings;
4. Conduct reviews of FABs submitted or coordinate with External legal Counsel to determine compliance with FMB Standards and provide opinion to the Minister of Indigenous Services Canada for submission to the SAC Committee and Board;
5. Prepare and coordinate FAB packages for Ministerial approval;
6. Coordinate, draft and review FAL amendments and FAL updates upon request;
7. Receive formal requests in preparation for Board meetings; coordinate same with RMs and First Nations;
8. Organize and act as support for select FAL & FAB 10-year grant workshops to clients and various stakeholders;
9. Organize secondary review of FALs;
10. Respond to inquiries regarding FAL/FAB Standards and the Sample FAL/FAB related to compliance approval;
11. Provide support in the creation, secure maintenance, and retention of documents;
12. Develop a deep understanding of FAL standards;
13. May be requested to design, implement, and deliver FAL/FAB workshops to clients and various stakeholders;
14. Respond to inquiries regarding FAL/FAB Standards and the Sample FAL/FAB related to compliance approval.

1. Remain up to date with FMS testing dates;
2. Draft BCRs and FAL updates re updating FALs for FMS testing purposes; send and track receipt of same;
3. Coordinate with CD managers & Directors re sending FAL update packages.

1. Review, send and track existing documents and provide updated document packages to be sent out to First Nations expressing interest in 10-year grants;
2. Ensure appropriate documents are returned; coordinating with Relationship Managers and Standards and Certification team;
3. Draft compliance opinions for each nation approved.

1. Contribute to the development and continuous improvement of FMB Core Documents;
2. Act as go-between for sample FAL and FABs being updated to new standards; coordinate revision of samples; log and save to appropriate systems;
3. Log templates and create indices and legends;
4. Draft and maintain legal procedures manual;
5. Draft, with direction, form of compliance opinion for 10-year grant;
6. Update sample FALs and FABs when required.