Operations & Executive Coordinator

Operations & Executive Coordinator

Company: Kenmare Developments

Location: Winnipeg, Manitoba

Job Type: Full-Time

Job Posting Closing Date: March 5, 2025

Submit Resume to: admin@kenmaredevelopments.com

About Us

Kenmare Developments is a real estate development and property management company specializing in purpose-built rentals and community-focused developments across Manitoba and Northwestern Ontario. Our integrated approach spans development, construction, and management, allowing us to oversee projects from concept to completion. With a growing portfolio and a commitment to excellence, we continue to expand our presence in the industry.

Position Overview

This role combines Office Management, Administrative Assistance, and Executive Support. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. You will work closely with the CFO, ensuring smooth office operations, supporting executive functions, and maintaining efficient administrative processes.

Key Responsibilities:

1. Administrative & Office Management
2. Manage office operations, supplies, and organization
3. Maintain accurate business and project files (electronic & hard copy)
4. Handle incoming mail, deliveries, and phone calls, directing them appropriately
5. Assist with scheduling meetings and managing calendars
6. Ensure office equipment and supplies are well-maintained

Executive Assistance:

1. Provide direct administrative support to the CFO and executive team
2. Assist with bookkeeping and payroll tasks as required
3. Handle confidential and sensitive information professionally
4. Support company benefit enrollments and employee documentation
5. Assist with accounts receivable sorting and filing, ensuring proper documentation and organization

Project & Operations Support:

1. Enter and maintain data in spreadsheets, reports, and project management software
2. Assist in defining and improving company processes and procedures
3. Follow up on project-related documentation (e.g., insurance and safety documents)
4. Prepare O&M binders and organize project-related safety documentation
5. Coordinate purchase order emails to suppliers and trades

Communication & Coordination:

1. Draft and send follow-up emails, maintaining action items
2. Prepare reports and correspondence as needed
3. Liaise with internal departments and external stakeholders as required

Qualifications & Skills Required:

1. 2-5 years of prior experience in a similar administrative, office management, or executive support role
2. Experience in administrative or clerical roles is required
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
4. Strong typing and data entry skills
5. Ability to learn new software and technology quickly
6. Knowledge of office procedures and equipment (printers, fax machines) is an asset
7. Excellent record-keeping, organizational, and multitasking skills
8. Ability to work in a fast-paced, dynamic environment
9. Strong interpersonal, written, and verbal communication skills
10. Proactive mindset with a desire to improve processes and best practices

Why Join Kenmare Developments?

Opportunity to work in a growing company with a strong leadership team.

Competitive salary and benefits package.

A dynamic and engaging work environment.

If you are a highly organized, detail-oriented professional looking to take on a key administrative and executive support role, we encourage you to apply!

Send Resume to: admin@kenmaredevelopments.com

Pay: $35,000.00-$45,000.00 per year

Benefits:

• Dental care
• Mileage reimbursement
• On-site parking
• Vision care

Schedule:

• Monday to Friday

Work Location: In person