Office Manager (Mat Leave)

BIS Safety Software is an innovative technology company providing industry-leading software for the safety sector. Since 2006, we've been committed to innovation and building strong client relationships. We are seeking a detail-oriented, Office Manager to work in our Sherwood Park office for a maternity leave coverage.

About the role

We are seeking a highly organized and proactive Office Manager to join our team. The primary focus of this role will ensure the smooth operation of our day-to-day activities, and will involve a wide range of responsibilities including facility management, vendor and contractor coordination, logistics management for equipment and technology needs, collaboration with various departments on projects, and active participation in employee engagement and company culture initiatives. If you have excellent communication skills, the ability to multitask efficiently, and a strong problem-solving aptitude - this role is for you!

This is an in-person role based out of our Sherwood Park, AB office.

• Project Leadership: Having experience successfully leading and managing large, multifaceted, multidisciplinary projects.
• Cross-Departmental Collaboration: Bringing experience working with cross-departmental teams.
• Listening and Problem-Solving Skills: Demonstrating strong listening and problem-solving abilities.
• Adaptability: Thriving in ambiguity and enjoying learning new information, software, and skills.
• Attention to Detail: Being meticulous with details and organization.
• Compliance Research: Being naturally driven to perform extensive research to identify and ensure compliance with applicable laws.
• Communication Proficiency: Possessing great communication skills, both written and verbal, including strong proofreading and editing capabilities.
• Technological Aptitude: Showing strong technology skills with the ability to learn new technology quickly.

• Facility Management: Taking the lead on all office/building needs, including the coordination of needed supplies and equipment, arranging repairs and maintenance, managing assets and ensuring the necessary insurance and service contracts are in place.
• Administrative Responsibilities: Provide administrative support to the entire team as needed. This will include tasks such as arranging travel, working with couriers and deliveries, etc. to ensure our operation is running smoothly.
• Purchasing Management: Responsible for the acquisition of materials and services, including supplier selection, contract negotiation, cost management, and quality assurance to support organizational operations and objectives.
• Vendor and Contractor Coordination: Establish and maintain productive relationships with vendors and maintenance contractors. Oversee work to ensure quality and timeliness, and manage any disputes or concerns.
• Logistics and Equipment: Collaborate with the IT department for the procurement, installation, and maintenance of office equipment and technology.
• Project Coordination: Collaborate with various departments to facilitate the smooth execution of ongoing projects. Ensure that all departmental needs are met in a timely and efficient manner.
• Employee Engagement and Culture: Play an active role in organizing and executing employee engagement and culture building activities. Assist in planning and coordinating company events, workshops, and meetings.
• Reporting and Documentation: Maintain accurate records and files related to office operations, vendor contracts, and maintenance schedules. Prepare reports on office expenditures and recommend cost-saving strategies.
• SharePoint Management: Update and manage SharePoint content, ensuring training documents and team resources are current and accessible. Provide or coordinate training for team members on how to effectively use SharePoint for collaboration and information sharing.

• Proven experience in an office management, office coordinator, administrative support, or a similar role.
• Self-starting with the ability to work in a fast-paced environment and meet deadlines under pressure.
• Positive in your approach to work and eager to share ideas for improvement.
• Must be strong with Microsoft Office (e.g., SharePoint, Excel, Word, Teams).

Job ID: #T202412-06COC

Why join us

At BIS, we pride ourselves in being very entrepreneurial in nature. Our office is an open environment that lends itself to collaboration and organic learning. We integrate new ideas and best practices quickly when they further the development of our software and company. This flexibility is a key part of our culture and a reflection of our insightful and collaborative team.

Another key part of our culture is our purposeful avoidance of titles. We don’t use job titles as they don’t reflect the value we place on humility. And we lead with our heart, treating all our customers and team members with integrity and compassion.

We are looking for like-minded individuals who are interested in growing with us.

In addition, we also offer the following:

Comprehensive benefits package

Health spending account

Growth opportunities

Flexible working hours

On-the-job training

Work-life balance

Free on-site parking

Social committee

Fun, open and collaborative environment

Be More Than an Employee

BIS is a company where you can not only grow your career but also share in the success you help create. Our Employee Stock Ownership Plan (ESOP) allows you to own a piece of the business and build equity in the company’s future.

We'd love to hear from you

If this describes you, please submit a creative application that is sure to grab our attention. Submit your résumé and cover letter in confidence through this posting.

Visit our Careers Page to learn more.

We sincerely thank all applicants for their interest, however, only applicants selected for interviews will be contacted.