Office Manager Casual AgeCare Carlton

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity:

The Office Manager is responsible for ensuring the administration team meets the expected results in areas relating to resident and company financial accountabilities, employees’ scheduling, and general office and residents’ administration services. This role acts as an assistant to the General Manager for operational/budgetary requirements and is the first point of contact for the Director of Care, Hospitality team, and Corporate office when the General Manager is temporarily absent or unavailable.

What You Will Do:

1. Manages administration positions through recruitment, promotion, transfer, performance management, training/development, and daily supervision/delegation of work.
2. Collaborates with, assists, and acts on behalf of the General Manager when required.
3. Plans, organizes, and streamlines general office processes in order to ensure efficient and smooth daily operations.
4. Performs all office and resident accounting functions which include but are not limited to: resident billing/account reconciliations, site office accounting and reconciliations, accounts payable/receivable; preparation of tax letters for residents.
5. Responsible for overall site bi-weekly payroll, related data entry, and timesheet/schedule reconciliations.
6. Coordinates and organizes admissions and discharges including all related paperwork.
7. Ensures WCB Claims are properly documented and forwarded to WCB in cooperation with HR Advisor; works with HR Advisor and management to identify modified duties, and also early and safe return to work of WCB injured employees.

What You Will Need:

1. Office Administration Diploma.
2. 3+ years of experience in an administrative capacity in a full scope office environment, combined with leadership/supervisory responsibilities, preferably within a unionized environment.
3. Mature, cooperative, compassionate, and caring nature.
4. Ability to handle sensitive situations that require empathy, tact, and confidentiality.
5. Proficient with Point Click Care or other related software program; Microsoft Office Suite, AP/AR.

Salary Range: $50,000.00 - $57,500.00 per year. Salary placement based on qualifications and experience.

If you’re motivated by the privilege of serving our seniors with dignity, respect, and compassion, come join us!