Office Manager

Ethree Consulting is actively recruiting for the permanent, full-time position of Office Manager on behalf of our client, ACADA.

COMPANY OVERVIEW

The Atlantic Canada Aerospace and Defence Association (ACADA) leads, connects, and champions a diverse, dynamic membership in a world-leading region of aerospace and defence (A&D).

We support, connect, and promote a diverse and dynamic membership committed to delivering industry-leading A&D solutions to the world. Through custom services and programming in direct response to market needs, we help our 170+ members and our region innovate future potential for positive global impact.

JOB OVERVIEW

ACADA’s Office Manager ensures smooth organizational operations by overseeing administrative functions, office systems, and financial processes. They play a key role in maintaining accurate financial records and ensuring timely reporting.

Reporting to the Director of Operations and Business Development, the Office Manager also provides administrative support to the CEO, coordinates special projects, and manages logistics for board activities, industry events, and travel. With a focus on efficiency and compliance, the Office Manager performs full-cycle bookkeeping (accounts payable, accounts receivable, payroll, etc.). They also serve as the primary administrator for the CRM, collaborating with the Member Relations Manager to maintain data integrity.

The ideal candidate is a highly organized and detail-oriented professional with strong problem-solving and interpersonal skills. They thrive in dynamic environments, balancing multiple priorities while fostering collaboration and team success. A proactive mindset, ability to streamline processes, and commitment to delivering high-quality support are essential for this role.

RESPONSIBILITIES

The responsibilities of the Office Manager include (but are not limited to):

• General Office Administration and Support – Manage office systems, tools, and resources to ensure smooth daily operations and workplace efficiency, while providing support to the CEO.
• Finance Management and Support – Perform daily bookkeeping functions including reconciliations, payroll, invoicing, budget monitoring, financial reporting, and preparing funding claims, while ensuring compliance with policies and procedures.
• Project Coordination – Support special projects, process improvements, and organizational initiatives that enhance effectiveness and align with strategic goals.
• Board & Stakeholder Support – Facilitate board communications, meeting coordination, and engagement efforts to support leadership and governance.
• Event & Travel Coordination – Coordinate logistics for CEO and board travel, industry events, and tradeshows to ensure seamless execution.

QUALIFICATIONS

• Bachelor’s degree in business, management, finance, or related field, or a combination of relevant education and professional experience.
• 5+ years of experience in bookkeeping, financial management, or office administration is required.
• Demonstrated proficiency in financial reporting, budget management, payroll administration, and compliance with GST/HST requirements, with the ability to independently manage financial functions.
• Strong ability to use, manage, and integrate digital and cloud-based tools, including experience with Microsoft Office Suite, QuickBooks Online, and CRM platforms.
• Exceptional attention to detail and organizational abilities, with strong capacity to manage multiple tasks, projects, and deadlines efficiently.
• Ability to identify issues, analyze data, and implement effective solutions to improve processes and resolve challenges.
• Excellent communication and interpersonal abilities to collaborate with staff, management, board, and external stakeholders, fostering a positive and productive work environment, including in a virtual setting.
• Strong written communication skills with the ability to draft, proof and edit documents with accuracy and professionalism.
• Experience with non-profits, associations, and/or government contracts is considered an asset.
• Bilingual French/English considered an asset.
• The successful candidate is required to have access to reliable internet and appropriate home office space to allow them to work from home.
• The successful candidate is expected to have access to a vehicle for travel to events and/or member offices within the Atlantic region.
• Some travel within the Atlantic Provinces will be required.

WHAT WE OFFER

• Fair and equitable compensation.
• Comprehensive group health, dental and EAP plan to support your well-being.
• Vacation and paid leave allowances.
• A fully remote working arrangement offering flexibility.
• Opportunity to be a part of a collaborative and mission-driven organization.
• RRSP matching program to help you save for your future.

CELEBRATING DIVERSITY

ACADA strives for an inclusive work environment that celebrates and encourages diversity, equity, inclusion, and belonging whereby individuals are recognized, supported, and respected. We have zero tolerance for bullying and harassment in the workplace and are committed to achieving a work environment where all employees are respected as individuals and valued without regard to race, ethnicity, national origin, religion, gender, gender identity or expression, sexual orientation, disability, age, or status. All candidates who feel they can meet the expectations listed above are encouraged submit an application.

Salary Range: $55K - $75K.

Position: Full-Time Permanent.

Location: Newfoundland (NE Avalon), Work From Home.

Application Close Date: April 11 2025 11:59 Newfoundland time.

While we thank all applicants for their interest, only those under consideration will be contacted.