Office Manager

Swegon North America is a market leading supplier in the field of indoor environment solutions, offering superior products for ventilation, heating, cooling and climate optimization. Swegon is at the forefront of innovation, connected services and expert technical support. Swegon's values of Customer Empathy, Trust, and Commitment go beyond technology. These values are the pillars upon which we build every interaction, solution, and partnership.

At Swegon, we believe that people who feel good inside don't just perform better - they thrive. This is a great time to join our growing company where excellence meets innovation in every climate solution we deliver. Join us on our mission to redefine excellence in the HVAC industry.

Why Swegon Is An Employer Of Choice

• Competitive salary
• Comprehensive benefits that start on day one
• Immediate RRSP matching program
• Supportive and collaborative team atmosphere
• Lucrative employee referral program
• Vibrant corporate culture - Enjoy team events, lunch and learns, and wellness initiatives
• We passionately celebrate our team success and individual achievements
• Strong Commitment to Sustainability: Join us in making a positive impact on the planet
• Located just minutes from Highway 401 in Ajax, ON

Job Summary

Swegon North America is seeking an experienced and highly organized Office Manager to join our team. The incumbent will play a key role in ensuring the smooth operation of our office facilities, supporting the executive team, administrative responsibilities and helping drive our company culture through organized events. This role will require an individual who thrives in a dynamic environment, is detail-oriented, and passionate about creating a welcoming, productive workspace for all employees and visitors.

Key Responsibilities

Facilities Management: Oversee all aspects of the building, ensuring the office space is clean, organized, and well-maintained. This includes coordinating with vendors for cleaning services, equipment maintenance, and any necessary repairs.

Vendor Management: Manage relationships with external vendors, including coffee services, office supplies, and catering for special events. Ensure timely delivery and quality service from all vendors.

Event Coordination: Organize and facilitate company events aimed at promoting a positive company culture. This includes internal events such as team-building activities, celebrations, and other employee engagement initiatives.

Executive Support: Assist the executive team in organizing meetings, scheduling appointments, and handling logistics for various executive tasks. Provide administrative assistance and support as needed to the executive team. Arrange travel, related itineraries and make reservations.

Visitor Coordination: Manage the visitor experience, including coordinating hotel bookings, transportation, and providing a warm welcome to all guests entering the building.

Office Supplies & Inventory: Oversee the ordering and inventory of office supplies, ensuring the office is fully stocked with necessary materials.

General Office Administration: Support day-to-day office operations, including answering inquiries, managing mail, coordinating office layout, and ensuring that the office runs efficiently. Responsible for maintaining a facilities and employee event budget.

Qualifications

• Proven experience in office management, facilities coordination, or a similar role.
• Strong organizational skills with a keen attention to detail.
• Excellent communication and interpersonal skills, with the ability to build relationships with employees, visitors, and vendors.
• Ability to multitask and handle competing priorities in a fast-paced environment.
• Strong problem-solving abilities and resourcefulness.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Previous experience in event planning or coordination is a plus.
• Please note this role will require the incumbent to be at the office five days per week during regular business hours.

Personal Attributes

• Self-motivated, proactive, and resourceful.
• Friendly, approachable, and a team player.
• Comfortable working independently as well as collaborating with multiple departments.
• Ability to remain calm under pressure and manage situations with professionalism and tact.

Picture yourself at Swegon North America, a workplace that celebrates diversity, encourages collaboration, and listens to your ideas. Join us and discover how work can be both fulfilling and fun.

Apply now to be a part of our dynamic team.

At Swegon North America we prioritize and value equity, diversity and inclusion. We are an equal opportunity employer and are proud of our diverse and inclusive workplace culture where everyone is welcome.

In accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act (AODA) and the Americans with Disabilities Act (ADA), Swegon North America offers reasonable accommodations for prospective candidates and employees with different abilities. Accommodations are available by request for candidates taking part in the selection process. If you require a specific accommodation, please contact our Human Resources Department at 416-291-7371.