Office Finance Administrator

Office Finance Administrator

Be part of a team that makes a difference. Join Supply Chain Manitoba and be part of the change!

Supply Chain Manitoba is a dedicated organization committed to optimizing supply chains for individuals and organizations. We represent all aspects of the end-to-end supply chain, including sourcing, procurement, transportation, and warehousing.

We are seeking a professional and dynamic individual who thrives in a fast-paced, engaging, and collaborative environment. If you value integrity, accountability, and innovation, and have the skills, knowledge, and passion to make a difference in the industry, we’d love for you to join our diverse and inclusive team!

Responsibilities

1. Bookkeeping Duties
   1. Maintain financial records, establish accounts, and ensure compliance with legal requirements.
   2. Develop systems and policies to manage financial transactions effectively, including creating a chart of accounts.
   3. Prepare and distribute invoices; record and track payments.
   4. Manage accounts receivable and payable, ensuring timely follow-ups for collections.
   5. Coordinate bank deposits and monitor account balances.
   6. Manage office supply purchases and report on expenses.
   7. Prepare and reconcile monthly cash flow statements, income statements, and balance sheets.
   8. Support the development of annual budgets and assist in preparing funding applications and project proposals.
   9. Assist management in tracking and submitting financial reports to external agencies, such as Industry Training and Employment Services.
   10. Provide support for financial audits and reporting requirements.
   11. Coordinate event-related purchases, including venues, equipment, and supplies.
2. Supporting Events and Programming
   1. Assist with setting up and attending Supply Chain Manitoba information booths at events and conferences.
   2. Provide on-site support at events and programs as needed.
   3. Collaborate with team members to enhance productivity and achieve shared success.
3. Administrative Duties
   1. Oversee daily office administration, including answering calls, responding to emails, maintaining filing systems, and handling correspondence.
   2. Schedule and coordinate meetings, appointments, and conference calls; prepare agendas and take minutes.
   3. Maintain accurate contact lists and support internal and external communication.
   4. Manage office equipment maintenance and service agreements.
   5. Compile reports and presentations for various stakeholders.
   6. Handle confidential information with professionalism and discretion.
4. Other Duties
   1. Perform additional tasks as needed to support the overall success of Supply Chain Manitoba operations.

Qualifications and Skills

1. Proficiency in QuickBooks accounting software.
2. Strong knowledge of MS Excel, including advanced financial functions, spreadsheets, and chart creation.
3. Expertise in MS Office, particularly Word, Excel, and PowerPoint.
4. Extensive experience with data entry, record-keeping, and computer operation.
5. Ability to complete complex administrative tasks independently with minimal supervision.
6. Exceptional time-management and organizational skills.
7. Strong customer service and communication abilities.

Working Conditions

1. Occasional local travel may be required.
2. Availability for occasional evening or weekend work.
3. Hybrid work environment with a Monday-to-Friday schedule.

Salary and Closing Date

• Salary: $50,000 per year

• Closing Date: April 25th, 2025

How to Apply? Submit your resume and cover letter to info@supplychainmb.ca

Supply Chain Manitoba (SCM) is committed to fostering a diverse and inclusive workplace. We encourage applications from all qualified candidates, including visible minorities, individuals from culturally diverse backgrounds, people of all gender identities and sexual orientations, Indigenous peoples, and persons with disabilities. Please let us know if you require accommodation during the application or selection process.