Office Coordinator (Part-time)

Hi, we are ecobee.

ecobee introduced the world’s first smart Wi-Fi thermostat to help millions of consumers save money, conserve energy, and bring home automation into their lives. That was just the beginning. We continue our pursuit to create technology that brings peace of mind into the home and allows people to focus on the moments that matter most. We take pride in making a meaningful difference to the environment, all while being part of the exciting, connected home revolution.

Why we love to do what we do:

We’re helping build the world of tomorrow with solutions that improve everyday life while making a positive impact on the planet. Our products and services work in harmony to provide comfort, efficiency, and peace of mind for millions of homes and businesses. While we’re proud of what we’ve done so far, there’s still a lot we can do—and you can be part of it.

Join our extraordinary team.

We're a rapidly growing global tech company headquartered in Canada, in the heart of downtown Toronto, with a satellite office in Leeds, UK (and remote ecopeeps in the US). We get to work with some of North America and UK's leading professionals. Our colleagues are proud to bring their authentic selves to work, confident that what we do is grounded in a greater purpose. We’re always looking for curious, talented, and passionate people to join our team.

Who Will You Be Joining:

We’re looking for a smart, upbeat, and proactive part-time Office Coordinator to join our office space. In this role you will be our first point of contact for ecopeeps, visitors, and candidates; ensuring the best possible experience for anyone coming to the hive. You’ll help us with booking boardrooms, maintaining office and kitchen supplies, catering requests, and just generally keeping things running smoothly!

You will be joining our fantastic Toronto office team reporting to the Manager of Facilities. You are a welcoming, organized, self-starter who possesses a service-oriented bias. You pride yourself on collaboration and demonstrate a high duty-of-care. You seek to keep the office a functioning and welcoming space to work, making it an inviting space for employees and guests.

You will be required to work in our Toronto office around 3 days a week. This a permanent, part-time position that will offer at least 25 hours of work per week; possibly more as business needs arise.

How You’ll Make an Impact:

• Greet employees and guests who visit the Toronto office
• Act as the point of contact for external couriers
• Implement guidelines from our Joint Health & Safety Committee (JHSC)
• Manage administration of physical security access (office pass cards)
• Oversee the maintenance of office and meeting room supplies
• Oversee the maintenance of our kitchens, cleaning-cycles, and snacks
• Oversee the maintenance and appeal of our washrooms, liaising with building operations
• Support the ordering, stocking and inventorying of office supplies
• Support in-office meeting catering requirements
• Support in-office events and company-wide planning
• Support office expense management
• Partner with Human Resources, IT, Communications, and Executive Administration

What You’ll Bring to the Table:

• You are self-starter who combines a high level of creativity and initiative with very strong organizational skills
• 2+ years working in a front-desk administration role for a mid-size or larger office environment
• Effective problem solver who can work with a variety of stakeholders and customers
• You are a strong communicator, and can handle multiple tasks at once
• You are always willing to help and lend a hand
• You have the availability to work in our Toronto office 3 days per week (at least 25 hrs/week), with the flexibility to work more hours or days as business needs arise
• Just so you know: The hired candidate will be required to complete a background check.

What happens after you apply:

• Application review. It will happen. By an actual person in Talent Acquisition. We get upwards of 100+ applications for some roles, it can take a few days, but every applicant can expect a note regarding their application status.

Interview Process:

• A 30 minute phone call with a member in Talent Acquisition
• A 1 hour on-site interview with the Manager of Facilities
• A 45 minute on-site final interview with a member of Executive Administration

With ecobee, you’ll have the opportunity to:

• Be part of something big: Get to work in a fresh, dynamic, and ever-growing industry.
• Make a difference for the environment: Make a sustainable impact while on your daily job, and after it through programs like ecobeeacts.
• Expand your career: Learn with our in-house learning enablement team, and enjoy our generous professional learning budget.
• Put people first: Benefit from competitive salaries, health benefits, and a progressive Parental Top-Up Program (75% top-up or five bonus days off).
• Play a part on an exceptional culture: Enjoy a fun and casual workplace with an open concept office, located at Queens Quay W & York St. ecobee Leeds is based at our riverside office on the Calls.
• Celebrate diversity: Be part of a truly welcoming workplace. We offer a mentorship program and bias training.

Are you interested? Let's make it work.

Our people are empowered to take ownership of their schedules with workflows that allow for flexible hours. Based on your job, you have an option of a office-based, fully remote, or hybrid work environment. New team members working remotely, will have all necessary equipment provided and shipped to them, and we conduct our interviews and onboarding sessions primarily through video.

We’re committed to inclusion and accommodation.

ecobee believes that openness and diversity make us better. We welcome applicants from all backgrounds to apply regardless of race, gender, age, religion, identity, or any other aspect which makes them unique. Accommodations can be made upon request for candidates taking part in all aspects of the selection process. Our recruitment team is happy to answer any questions candidates may have about virtual interviewing, onboarding, and future work locations.

We’re up to incredible things. Come and be part of them.

Discover our products and services and learn more about who we are.

Ready to join ecobee? View current openings.

Please note, ecobee does not accept unsolicited resumes.